December 21, 2015
Valencia College is contracted with Enterprise Rent-A-Car and National Car Rental to provide discounted car rental rates which include insurance. Both vendors provide competitive nationwide rates as well as traveler's insurance for all Valencia employees. Employees are required to use either Enterprise or National when renting a car for college business. If an employee uses a car rental agency other than Enterprise or National,, the traveler will only be reimbursed the lesser of the Enterprise contract rate or actual amount paid. Mileage is not reimbursed when using rental cars, however travel reimbursements are considered for gasoline expenses with the rental car and receipts are required for purchases over $5.00. The traveler should be diligent in acquiring the most economical gas rates. When completing the Authorization for Travel and Per Diem forms, please include all support documentation and receipts for auditing purposes. The Authorization for Travel Form has been updated to reflect this policy.
Please Note: Utilization of any College Contract is subject to all applicable policies and procedures and may require prior written approval. As with any college transaction, please be certain that you are duly authorized and have obtained the required approvals before initiating any transaction.
Enterprise Rent-A-Car Contract #XD24488
National Car Rental Contract #XD24488
April 29, 2015
Changes were made to some tolls on the In-District Mileage Chart. Please use the Updated In-District Mileage Chart for all In-District Travel. Accounts Payable has revised the Mileage Chart to reflect all toll increases. Please contact Michelle Rodriguez at extension 3379 with any questions.
May 2, 2014
Accounts Payable has moved to the District Office. Our new Mail Code is DO-330. Please use this Mail Code when sending internal mail to Accounts Payable.
The In-District Mileage Chart has been updated. It is now available under forms on the Accounts Payable Website.
June 6, 2013
The Mileage Reimbursement Form, Authorization for Travel Form and Per Diem and Local Mileage Voucher Form have been updated. These forms can be found on the Accounts Payable website and in Atlas under Valencia Forms. For any questions about these new forms, please contact Michelle Rodriguez at extension 3379.
February 19, 2013
The Certification of Services form has been updated. It is now available on the Accounts Payable website and in Atlas under Valencia Forms. Please use this updated form for your processing needs.
Accounts Payable Coordinator
ATTN: Accounts Payable DO-330
PO Box 3028
Orlando, FL 32802-3028