June 6, 2013
The Mileage Reimbursement Form, Authorization for Travel Form and Per Diem and Local Mileage Voucher Form have been updated. These forms can be found on the Accounts Payable website and in Atlas under Valencia Forms. For any questions about these new forms, please contact Josh Grossman at extension 3379.
February 19, 2013
The Certification of Services form has been updated. It is now available on the Accounts Payable website and in Atlas under Valencia Forms. Please use this updated form for your processing needs.
February 1, 2013
Changes were made to some tolls on the In-District Mileage Chart. Please use the Updated In-District Mileage Chart for all In-District Travel. Accounts Payable has revised the Mileage Chart to reflect all toll increases. Please contact Seher Awan at extension 3379 with any questions.
January 23 , 2013
The updated Valencia College W-9 is now available. You can also access this form in Atlas under the Finance Tab.
January 1 , 2013
Valencia College is contracted with Enterprise Rent-A-Car and Avis Car Rental to provide discounted car rental rates including insurance. Accounts Payable strongly suggests that the Enterprise or Avis Rental Car Agencies be used. Both vendors provide competitive nationwide rates as well as traveler's insurance for all Valencia employees. If a car cannot be rented using Valencia's preferred vendors, then the traveler should obtain the most economical rates through another college vendor.
Effective July 1, 2013 employees will be required to use either Enterprise or Avis when renting a car for college business. If an employee uses a car rental agency other than Enterprise or Avis, the traveler will only be reimbursed the lesser of the Enterprise contract rate or actual amount paid. Mileage is not reimbursed when using rental cars, however travel reimbursements are considered for gasoline expenses with the rental car and receipts are required for purchases over $5.00. The traveler should be diligent in acquiring the most economical gas rates. When completing the Authorization for Travel and Per Diem forms, please include all support documentation and receipts for auditing purposes. For detailed information on the contracts, rates, contact information, and insurance, please login to your Atlas account and access the Finance Tab. The Authorization for Travel Form has been updated to reflect this policy.
Please Note: Utilization of any College Contract is subject to all applicable policies and procedures and may require prior written approval. As with any college transaction, please be certain that you are duly authorized and have obtained the required approvals before initiating any transaction.
July 1, 2012
Effective July 1, 2012 all tolls were increased for the Orlando-Orange County Expressway Authority for both cash & E-Pass rates. Accounts Payable has adjusted all In-District Mileage requests beginning July 1st to reflect the toll increases. Please use the Updated In-District Mileage Chart for all In-District Travel. Accounts Payable has revised the Mileage Chart to reflect all toll increases. Please contact Seher Awan at extension 3379 with any questions.
Suppliers A - C
Accounts Payable Coordinator
Director, Financial Services
ATTN: Accounts Payable DTC-3
PO Box 3028
Orlando, FL 32802-3028