Featured Image 1

 

Accounts Payable

Rental Cars

Valencia College is contracted with Enterprise Rent-A-Car and National Car Rental to provide discounted car rental rates which includes insurance. Both vendors provide competitive nationwide rates as well as traveler's insurance for all Valencia employees.

Employees are required to use either Enterprise or National when renting a car for college business. If an employee uses a car rental agency other than Enterprise or National, the traveler will only be reimbursed the lesser of the Enterprise contract rate or actual amount paid.

Mileage is not reimbursed when using rental cars, however travel reimbursements are considered for gasoline expenses with the rental car and receipts are required for purchases over $5.00. The traveler should be diligent in acquiring the most economical gas rates. When completing the Authorization for Travel and Per Diem forms, please include all support documentation and receipts for auditing purposes.

The Authorization for Travel Form has been updated to reflect this policy.

Enterprise Rent-A-Car Contract #XD24488
National Car Rental Contract #XD24488

 

Utilization of any College Contract is subject to all applicable policies and procedures and may require prior written approval. As with any college transaction, please be certain that you are duly authorized and have obtained the required approvals before initiating any transaction.