Financial Aid Services

Valencia’s Financial Aid Services Disbursement Process

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Paying for Classes   Charging Books & Supplies Valencia’s Refund Process Disbursement Schedule Disbursement Dates

Federal Student Aid Payment Authorization Instructions

You must have a completed payment authorization on file to charge books and supplies. The Bookstore will have information about the amount of financial aid you have available for books and will allow you to charge your bookstore purchase against the expected financial aid. The dates you can charge books will be on the Bookstore's web page.

 

Paying for Classes with Financial Aid

Once you have been awarded financial aid and meet all requirements, your awards will be authorized.  Financial aid programs are calculated on courses that are part of your program.  All students are awarded based on full-time enrollment and the amount of funds authorized will be based on actual enrollment.

Example:

  Award Offer based on fulltime (12+ hrs.) Enrolls half-time (6-8 hrs.) Authorized Award (your eligibility)
Pell Grant $2908   $1454
SEOG
$100 to $1000
$50 to $500
FSAG
$2608
$1304

Note: Funds will only disburse for courses required for your degree or certificate. Make sure to check your Atlas email for Financial Aid Non-Compliant Course Notification and take appropriate action.

If your authorized financial aid funds cover your entire tuition bill your classes will be automatically protected.  If you have a balance after course eligibility is determined and financial aid is applied you will need to pay the difference or enroll in the Tuition Installment Program, otherwise your classes may be dropped on the fee payment deadline.

If you do not plan to attend Valencia it is your responsibilty to drop your classes by the end of the drop/refund period or you will be responsible for the tuition and fees.

You can see whether your funds have authorized by checking your billing statement in Atlas.  Go to the Students Tab, choose Financial Aid under STUDENT RESOURCES on the left side of the screen. Then select the Term Balance Less Anticipated Financial Aid link.

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Charging Books and Supplies with Financial Aid

If your aid is more than your tuition and fees and your financial aid funds have been authorized you may charge books and supplies in the bookstore during the published dates listed on the Valencia College Bookstore web page.  Usually this begins 2-3 weeks prior to the term and is available through the end of the drop/refund period.  Visit the bookstore web page for published dates for the term. If you charge books and then are not eligible for the funding you will be responsible for any charges.

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Receiving a Financial Aid Services Refund

At Valencia we start processing refunds the week of classes after the “no show” reporting period listed on the online calendar Important Dates & Deadlines. Review the chart below to determine when you should expect your refund. All Valencia tuition, fee, and book charges will be paid before any refund will be issued.

Once the disbursement process begins, refunds are issued on most Fridays and disbursed based on your selected refund preference.

Disbursements will begin on the following dates for the Fall, Spring, and Summer Term. Please note if you have courses in later parts-of terms your funds will be disbursed according to the schedule below. You should budget accordingly based on your enrollment and expected disbursement date.

Term Disbursement begins for the term
Fall 2017
September 26, 2017
Spring 2018
January 30, 2018
Summer 2018
June 05, 2018 - (Pell Grants July 10, 2018)
 

The bank account you elected to receive funds should be credited with any refund due within 3-5 business days after your disbursement date.

 

 

 

 

 

 

Disbursement Schedule

Financial Aid Program

Disbursement Information

Notes

Pell Grants

Florida Student Assistance Grant (FSAG)

Supplemental Educational Opportunity Grant (SEOG)

Disbursement begins after your last class for the term begins. If you have courses in later parts-of-terms your Pell grant, FSAG, and SEOG will disburse after the no show reporting period for that part of term.

Funds will only disburse for courses required for your degree or certificate.

If you fail to start class and receive funding from these programs you will be responsible to pay back the funds.

Loans

Federal Direct loans will be disbursed once a student has started attendance in at least one compliant course and have met the no show reporting period for that term and are enrolled in a total of at least six compliant credit hours towards an eligible degree program.

Students must be meeting Satisfactory Academic Progress.

First Year, first time undergraduate borrowers are required to wait 30 days before receiving their first loan fund disbursement.

If a student selects a one term loan, the loan will be split into two disbursements.

If a student selects a two term loan, the loan will be split equally between the two terms.

Loan funds must be repaid once you graduate or drop below 6 credit hours.  Depending on your situation, repayment may begin immediately or within 6 months.

Bright Futures, Bridges

Disbursement begins after your last class for the term begins.

If you have courses in later parts-of-terms your Bright Futures and/or Bridges funds will disburse after the no show reporting period for that part of term.

If you fail to start class and receive funding from Bright Futures and/or Bridges funds you will be responsible to pay back the funds.

If you withdraw from a course paid with Bright Futures and/or Bridges funds, you will be responsible to pay back the Bright Futures funding or you will lose eligibility.

Valencia Funds: Advantage, Scholars Program, etc.

Institutional funds will disburse to your account beginning with the first disbursement for the term.

 

Scholarships

Will be disbursed according to the scholarship requirements and once the funding has been received from the donor organization. 

The requirements should have been listed on your scholarship application or award letter.  You can contact the Scholarship donor for details.

Federal Work Study

Federal Work Study funds will be paid for time worked according to the payroll schedule.

Student must be working a FWS position, during the term, to be eligible for these funds

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Disbursement and CAPP Compliance Dates for the 2017-2018 Academic Year:

Fall 2017 Parts of Term
Full term(8/28/17-12/10/17)
H1(8/28/17-10/19/17
 TWJ (8/28/17-11/5/17)
LSC(9/25/17-11/19/17) TWK(10/2/17-12/15/17)  
H2(10/20/17-12/17/17)
Class Start Date 8/28/2017 9/25/2017 10/2/2017 10/20/2017
Compliant Hours Lock
(Pell Census/freeze)
9/20/2017 10/16/2017 10/23/2017 11/13/2017
FA Applied to Acct. 9/21/2017 10/17/2017 10/24/2017 11/14/2017
Refund Issued to Student 9/26/2017 10/20/2017 10/27/2017 11/17/2017
Spring 2018 Parts of Term

 

Full term(1/8/18-4/22/18)
 H1(1/8/18-2/28/18)
TWJ(1/8/18-3/25/18)
LSC(1/22/18-3/25/18)  
TWK(2/12/18-4/29/18)
 
H2(3/1/18-4/29/18)
Class Start Date 1/8/2018 1/22/2018 2/12/2018 3/1/2018
Compliant Hours Lock
(Pell Census/freeze)
1/29/2018 2/12/2018 3/5/2018 4/2/2018
FA Applied to Acct. 1/30/2018 2/13/2018 3/6/2018 4/3/2018
Refund Issued to Student 2/2/2018 2/16/2018 3/9/2018 4/6/2018
Summer 2018 Parts of Term
Full term(5/7/18-7/31/18)
H1(5/7/18-6/18/18)
TWJ(5/7/18-7/1/18)
 
LSC
 
TWK(6/4/18-7/59/18)
 
H2(6/19/18-7/31/18)
Class Start Date 5/7/2018 N/A 6/4/2018 6/20/2018
Compliant Hours Lock
(Pell Census/freeze)
6/4/2018 N/A 6/25/2018 7/16/2018
FA Applied to Acct. 6/5/2018 N/A 6/26/2018 7/17/2018
Refund Issued to Student 6/8/2018 N/A 6/29/2018 7/20/2018
  • All Dates are Subject to Change
  • Each student’s federal aid will be disbursed at the date listed for the latest part of term they are enrolled.
  • If a student registers for a later part of term after this date has passed, the class will not be covered by financial aid.
  • Federal Direct loans will be disbursed once a student has started attendance in at least one compliant course and they are enrolled in at least 6 program compliant hours.

 

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