Financial Aid Services
Valencia’s Financial Aid Services Disbursement Process
Quick Links: Paying for Classes Charging Books & Supplies Valencia’s Refund Process
Federal Student Aid Payment Authorization Instructions
You must have a completed payment authorization on file to charge books and supplies. The Bookstore will have information about the amount of financial aid you have available for books and will allow you to charge your bookstore purchase against the expected financial aid. The dates you can charge books will be on the Bookstore's web page.
Paying for Classes with Financial Aid
Once you have been awarded financial aid and meet all requirements, your awards will be authorized. Financial aid programs are calculated on courses that are part of your program. All students are awarded based on fulltime enrollment and the amount of funds authorized will be based on actual enrollment.
Example:
| |
Award Offer based on fulltime (12+ hrs.) |
Enrolls half-time
(6-8 hrs.) |
Authorized Award (your eligibility) |
Pell Grant |
$2823 |
|
$1412 |
SEOG |
$1000 |
|
$500 |
FSAG |
$2528 |
|
$1264 |
Note: Funds will only disburse for courses required for your degree or certificate. Make sure to check your Atlas email for Financial Aid Non-Compliant Course Notification and take appropriate action.
If your authorized financial aid funds cover your entire tuition bill your classes will be automatically protected. If you have a balance after course eligibility is determined and financial aid is applied you will need to pay the difference or enroll in the Tuition Installment Program, otherwise your classes may be dropped on the fee payment deadline.
If you do not plan to attend Valencia it is your responsibilty to drop your classes by the end of the drop/refund period or you will be responsible for the tuition and fees.
You can see whether your funds have authorized by checking your billing statement in Atlas. Go to the Registration Tab, choose Online Payment Options from the left side menu. Read “Important Message for Financial Aid Recipients” and select the link to see your Term Balance Less Anticipated Aid.
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Charging Books and Supplies with Financial Aid
If your aid is more than your tuition and fees and your financial aid funds have been authorized you may charge books and supplies in the bookstore during the published dates listed on the Valencia College Bookstore web page. Usually this begins 2-3 weeks prior to the term and is available through the end of the drop/refund period. Visit the bookstore web page for published dates for the term. If you charge books and then are not eligible for the funding you will be responsible for any charges.
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Receiving a Financial Aid Services Refund
At Valencia we start processing refunds the week of classes after the “no show” reporting period listed on the online
calendar Important Dates & Deadlines. Review the chart below to determine when you should expect your refund. All Valencia tuition, fee, and book charges will be paid before any refund will be issued.
Once the disbursement process begins, refunds are issued on most Fridays and disbursed based on your selected refund preference. Disbursements will begin on the following dates for the Fall & Spring Term. Please note if you have courses in later parts-of terms your funds will be disbursed according to the schedule below. You should budget accordingly based on your enrollment and expected disbursement date.
Term |
Disbursement begins for the term |
Spring 2013 |
February 01, 2013 |
Summer 2013 |
June 07, 2013 - (Pell Grants July 12, 2013) |
Fall 2013 |
September 24, 2013
|
Spring 2014 |
February 04, 2014 |
Summer 2013 |
June 03, 2014 - (Pell Grants July 8, 2014) |
Disbursement Schedule
Financial Aid Program |
Disbursement Information |
Notes |
Pell Grants
Florida Student Assistance Grant (FSAG)
Supplemental Educational Opportunity Grant (SEOG) |
Disbursement begins after your last class for the term begins or when your 12th credit hour begins. If you have courses in later parts-of-terms your Pell grant, SEOG and FSAG will disburse after the no show reporting period for that part of term unless you have already begun attendance in at least 12 credit hours.
Funds will only disburse for courses required for your degree or certificate.
|
If you fail to start class and receive funding from these programs you will be responsible to pay back the funds.
|
Loans |
Loan funds will disburse after the no show reporting period for the term or part of term your 6th credit hour of course work begins.
First time student loan borrowers are subject to a 30-day delay (from the start of the term) on disbursement of loan funds. |
Loan funds must be repaid once you graduate or drop below 6 credit hours. Depending on your situation, repayment may begin immediately or within 6 months.
|
Bright Futures |
Disbursement begins after your last class for the term begins.
If you have courses in later parts-of-terms your Bright Futures funds will disburse after the no show reporting period for that part of term. |
If you fail to start class and receive funding from Bright Futures you will be responsible to pay back the funds.
If you withdraw from a course paid with Bright Futures funds you will be responsible to pay back the Bright Futures funding or you will lose eligibility.
|
Valencia Funds: Advantage, Scholars Program, Bridges, etc. |
Institutional funds will disburse to your account beginning with the first disbursement for the term. |
|
Scholarships |
Will be disbursed according to the scholarship requirements and once the funding has been received from the donor organization. |
The requirements should have been listed on your scholarship application or award letter. You can contact the scholarship provider for details.
|
Federal Work Study |
Federal Work Study funds will be paid for time worked according to the payroll schedule. |
Student must be working a FWS position, during the term, to be eligible for these funds |
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