Procurement

Thank you for your interest in doing business with Valencia College!

REGISTRATION

Suppliers interested in providing goods and/or services to the College in the future are encouraged to register with Valencia's vendor registration system, Vendorlink to receive free notifications of bid opportunities.  In order to become a registered supplier, please click on the Vendor Registration tab.

Suppliers that have been awarded a contract, or coordinating with a Valencia department to begin providing goods and/or services should complete the Supplier Business Profile Form and W-9, which will enable the College to issue purchase orders and checks in the Banner ERP System.  The supplier must include the department name and contact person who the supplier is working with.

 Note: Completing these forms do not guarantee future business with the college.  

Supplier Business Profile and Substitute W-9 Form

Remember to keep your supplier data up-to-date.  To avoid the emails being discarded by junk mail filters, we encourage suppliers to make the necessary adjustments to their e-mail inbox settings to allow emails of purchase orders in the future.

Suppliers and Valencia departments with questions regarding the registration process, requiring assistance completing the Vendor Profile Form, inquiring as to the status of the Profile Form or with any other supplier related question or concern, may reach out to Valencia Procurement at ValenciaProcurement@valenciacollege.edu.

Please download the "How to Do Business Guide" to learn more about the Valencia College vendor process - How to do Buisness Guide

Sustainability

Valencia College has adopted Environmental Procurement Procedures to improve resource efficiency and support recyling. The College encourages all vendors to help support our sustainability goals:  to obtain the high quality products and services at a cost that represents the best possible value, while maintaining high ethical standards, and taking our social and environmental responsibilities seriously. 

Tips: Use materials (i.e. paper, dividers, brochures) that contain post-consumer recycled content and that are readily recyclable. The College discourages the use of materials that cannot be readily recycled such as PVC (vinyl) binders, spiral bindings, and plastic or glossy covers or dividers. Printed and photocopied documents relating to the fulfillment of bids should use recycled paper, be double-sided, and comply with the provisions of the College's Environmental Procurement Procedures. Potential bidders are encouraged to print on both sides of a single sheet of paper wherever applicable.

Valencia College Environmental Procurement Procedure

Supplier Diversity

Valencia College is committed to the maximum utilization of our diverse supplier communities. We encourage our departments to utilize local, minority, disabled veteran, and women owned businesses.

Payments

Payment is made after acceptance, inspection and receipt of goods and services. A Purchase Order is issued to the supplier and reference to the Purchase Order number must be included on all invoices. The College may also use the Procurement Card for payment of low dollar items.

The Accounts Payable Department is solely responsible for the payment of invoices associated with the purchase order. Any questions concerning an invoice should be directed to 407-582-3379. All invoices are to be mailed to:

Valencia College
Accounts Payable Department
P.O. Box 3028
Orlando, Florida
32802-3028

2017 Florida Annual Resale Certificate for Sales Tax

Valencia College Purchase Order Terms and Conditions

Orange County, Florida Department of Health Temporary Event Permit

Valencia College 2016 W-9

Valencia College Credit Application Letter

State Statutes and Related Links:

2 CFR Part 200 Grant Requirements https://federalregister.gov/a/2013-30465
ESREF State Requirements for Educational Facilities http://www.fldow.org/edfacil/sref.asp
119 Florida Public Records Law

http://www.leg.state.fl.us/Statutes

120.57(3) Single Source http://www.leg.state.fl.us/Statutes
287.055 Consultant's Competitive Negotiation Act http://www.leg.state.fl.us/Statutes
287.087 Drug Free Workplace http://www.leg.state.fl.us/Statutes
287.133 Public Entity Crimes http://www.leg.state.fl.us/Statutes
287.135 Prohibition Against Scrutinized Companies http://www.leg.state.fl.us/Statutes
215.473 Sudan List, Scrutinized Companies List http://www.leg.state.fl.us/Statutes
607.1501 Foreign Corporations http://www.leg.state.fl.us/Statutes
112.313 Standards of Conduct for Public Officers, Employees http://www.leg.state.fl.us/Statutes