Professional Staff Leadership Team

By-laws

Professional Staff Leadership Team

Bylaws

Preamble

NOW THEREFORE, the Valencia College professional staff hereby establishes the Professional Staff Leadership Team and its powers and responsibilities shall be governed by the following Articles:

Article I

Name

The name of the organization shall be the Valencia College Professional Staff Leadership Team, hereinafter referred to as the PSLT.

Article II

Purpose

The PSLT shall serve as the representative body of all professional staff members college-wide on matters of professional staff concern.

Article III

 Membership

Section 1         Membership of the PSLT shall include representatives from each of the campuses and other operational locations where professional staff are based. The number of representatives per campus or operational location will be based on the number of individuals whose designated office/worksite is situated at that location. Campuses and operational locations that house 25 or fewer professional staff will be permitted to have one PSLT representative; campuses and operational locations that house between 26 and 50 professional staff will be permitted to have two PSLT representatives; campuses and operational locations that house between 51 and 100 professional staff will be permitted to have three PSLT representatives; and campuses and operational locations that have greater than 100 professional staff will be permitted to have four PSLT representatives.


Membership will also include council liaisons. Liaison positions are not considered campus representatives. However, the liaisons serve as voting members of the PSLT. Liaison representation includes: Executive Council and Learning Leadership Council.

Section 2         Representatives are required to have their designated office/worksite on the campus or operational location they represent. In the event a representative’s designated office/worksite is relocated to another campus or operational location, the representative is permitted to complete their current term on the PSLT; however, they will continue to represent their former campus or operational location, only.

Section 3         A Chair, Chair-Elect, and Secretary shall be nominated by and from the current or past PSLT membership, and appointed by majority vote of a quorum of the voting members of the PSLT, to serve a two (2) year term. At the end of the two (2) year term, the Chair-Elect shall become the Chair and the PSLT shall nominate from its membership and appoint by majority vote of a quorum of the voting members of the PSLT, a new Chair-Elect. The secretary is permitted to serve on the PSLT for, but not to exceed, three (3) terms, which can be served consecutively. Pursuant to Article VIII, Sec. 2 of these bylaws, a quorum shall consist of no less than fifty-one percent (51%) of the voting members of the PSLT Voting members include those defined in Article III, Section 1 and council officers.

Section 4        Election of the representatives shall take place in the spring of the year the respective term ends. Candidates shall be nominated in writing by the professional staff and elected by majority vote of the professional staff who voted through a nomination and election process, or by public nomination at a professional staff forum and elected by majority vote of the professional staff present at the respective professional staff forum. Unopposed candidates will be appointed provided no objection is made by the professional staff pursuant to either of the aforementioned voting processes.

Section 5         Representative terms shall be two (2) fiscal years running from July 1 – June 30 of the respective term. Representatives are permitted to serve on the PSLT for, but not to exceed, three (3) terms, which can be served consecutively.

Section 6         Should a representative need to vacate their PSLT position prior to the expiration of their term they are requested to inform the PSLT chair by advanced written notice. The PSLT will conduct a nomination, voting and election process through the professional staff, pursuant to Article VII, Sec. 3 and Article VIII, Sec. 1 of these bylaws, for a professional staff member to complete the exiting member’s term.

Section 7         Council liaisons are elected by majority vote of the professional staff who voted through a nomination and election process, or by public nomination at a professional staff forum and elected by majority vote of the professional staff present at the respective professional staff forum. Unopposed candidates will be appointed provided no objection is made by the professional staff through either of the aforementioned voting processes. Council liaisons’ terms are set by their respective councils. However, a council liaison is permitted to serve on the PSLT as a campus representative - in accordance with Article III, Sec. 1, 2, 4-6; and Article VIII, Sec. 1 - prior or subsequent to, but not in conjunction with, their respective council term(s), provided their combined service on the PSLT does not exceed three (3) terms, which can be served consecutively. Council liaisons serve as voting members of the PSLT for the duration of their appointment to their respective council.

Section 8        Should a council liaison need to vacate their position prior to the expiration of their term they are requested to inform the PSLT chair by advanced, written notice. The PSLT will conduct a nomination, voting and election process through the professional staff, pursuant to Article VII, Sec. 3 and Article VIII, Sec. 1, for a professional staff member to complete the exiting council liaison’s term.

Article IV

Officers

Section 1        The officers of this council shall be Chair, Chair-elect, and Secretary. The immediate Past Chair shall serve as ex-officio.

Section 2         The Chair and Chair-Elect, and Secretary shall serve for a term of two years. The Past Chair (ex-officio) shall serve for a term of one year. 

Section 3          The officers shall be elected in the spring of the year the position term  ends.

Section 4          In the event the office of Chair should become vacant, the Chair-Elect shall succeed to the office. If a vacancy occurs in the Chair-Elect position, the PSLT team shall commence a nomination and election process pursuant to Article III, Sec 3. If a vacancy occurs in the Secretary position, the PSLT team shall commence a nomination and election process pursuant to Article III, Sec. 3..

Section 5         The duties of the officers of the organization shall be as follows:

  1. The Chair shall:

    1. serve as the presiding officer to the council
    2. act as the representative of the constituency group to the college
    3. make appointments if necessary to fill campus representative vacancies if no one is nominated
    4. call special PSLT meetings when necessary

  1. The Chair-Elect shall assist the Chair by:

    1. maintaining and updating Professional Staff Roster
    2. setting up meeting agendas and handouts
    3. setting calendar and reserving rooms for meetings and forums
    4. maintaining and updating the issues matrix
    5. assisting and collaborating with the Chair to establish meeting agendas
    6. acting as presiding officer in the absence of the Chair
    7. conferring regularly with the Chair regarding issues facing the group

  1. The Past Chair shall:

    1. provide ongoing leadership support for the incoming Chair
    2. provide historical context regarding issues when necessary at Council meetings

     

  1. The Secretary shall:
    1. attend all meetings in-person and record meeting summaries
    2. maintain copies of meeting summaries
    3. provide meeting summaries for publication to the PSLT website
    4. maintain records that track team membership and service terms

Article V

Meetings

Section 1         Generally, regular meetings shall be held each month throughout the calendar year. Meetings are typically held on the 2nd Monday of each Month from 2:00pm to 4:00pm unless otherwise specified. Meetings will rotate through the campus and operational locations. Special meetings may be scheduled more frequently should a need arise.

Section 2         Meeting summaries shall be recorded by the Secretary. Summaries will be distributed to the PSLT two weeks prior to upcoming meetings.

Section 3         An agenda shall be prepared by the PSLT Chair-Elect or, in his/her absence, the PSLT Chair for distribution at each meeting. Items to be placed on the agenda shall be forwarded to the PSLT Chair/Chair-Elect within a reasonable time prior to the subject meeting for inclusion on the agenda. Agendas will be distributed to the PSLT one week prior to upcoming meetings.

Section 4         Unless otherwise stated within these bylaws, items needing PSLT approval shall require majority vote of a quorum of the voting members of the PSLT. Pursuant to Article VIII, Sec. 2 of these bylaws, a quorum shall consist of no less than fifty-one percent (51%) of the voting members of the PSLT. Voting members include campus representatives, council liaisons, and council officers.

   Article VI

  Committees

Section 1         Special needs committees may be authorized by the PSLT chair. Committee members may be appointed to these committees from the PSLT membership or professional staff members at-large. Committee members shall be approved and appointed by majority vote of a quorum of the voting members of the PSLT. Pursuant to Article VIII, Sec. 2 of these bylaws, a quorum shall consist of no less than fifty-one percent (51%) of the voting members of the PSLT. Voting members include campus representatives, council liaisons, and council officers.

Section 2         Special needs committees will meet outside of the PSLT meetings for the duration of the appointed task.

Section 3         Special needs committees will report all committee business to the PSLT no less than quarterly, and, as deemed necessary by the PSLT. All committee items requiring approval on behalf of the professional staff and/or the PSLT must be approved by majority vote of a quorum of the voting members of the PSLT. Pursuant to Article VIII, Sec. 2 of these bylaws, a quorum shall consist of no less than fifty-one percent (51%) of the voting members of the PSLT. Voting members include campus representatives, council liaisons, and council officers.

 Article VII

 Communication

Section 1         Meeting minutes shall be distributed to the professional staff at-large through a/the college-wide communication system(s). Minutes will be communicated to the professional staff within one week of minutes’ adoption at PSLT meetings.

Section 2         Announcements of professional staff forums will be made through a/the college-wide communication system(s).

Section 3         Nomination, election and/or voting issues will be distributed to the professional staff through a/the college-wide communication system(s).

Section 4       Professional staff may contact any PSLT member to request that an issue/concern be addressed and/or researched. Professional staff may register their inquiries verbally or in writing with/through any PSLT member.

Section 5         The PSLT shall adopt and publish a procedure for handling issues and concerns registered by professional staff members. This procedure shall be published and distributed to all professional staff members through a/the college-wide communication system(s). Amendments to the procedure shall be recommended as needed and must be approved by majority vote of a quorum of the voting members of the PSLT. Pursuant to Article VIII, Sec.2 of these bylaws, a quorum shall consist of no less than fifty-one percent (51%) of the voting members of the PSLT. Voting members include campus representatives, council liaisons, and council officers.

 Article VIII

 Voting

 

Section 1         Unless otherwise stated within these bylaws, items requiring the approval of the professional staff will be brought to the professional staff by a nomination, election and/or voting process as provided by Article VI, Sec. 3,  whereby, a majority vote of the professional staff who voted through the nomination, election and/or voting process is required; or, by public nomination and/or notification at a professional staff forum and elected/approved by majority vote of the professional staff present at the respective professional staff forum.

Section 2         Unless otherwise stated within these bylaws, items requiring PSLT approval shall be approved by majority vote of a quorum of the voting members of the PSLT. A quorum shall consist of no less than fifty-one percent (51%) of the voting members of the PSLT. Voting members include campus representatives, council liaisons, and council officers.

 Article IX

   Amendment of Bylaws

Section 1         The bylaws of the PSLT may be amended. Proposed amendments to the bylaws will be presented to the professional staff, pursuant to Article VI, Sec. 3, and Article VII, Sec. 1, by an online voting process or by ballot vote during a professional staff forum, and will be approved by majority vote of the professional staff who voted through the voting process or by majority vote of the professional staff present at the respective professional staff forum. The PSLT will provide the professional staff with reasonable advance notice of the proposed bylaws amendments and meeting, if applicable, through a/the college-wide communication system(s).

Section 2         Any approved amendments to these bylaws shall be distributed in written form to the professional staff through a/the college-wide communication system(s).

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