Data Team

Data Team Gatherings at Valencia College and Related Principles

Data Team members support the effective use of data consistent with a collaborative culture dedicated to inquiry, results, and excellence. Building on the lessons learned about data collection and processing from our Achieving the Dream (AtD) efforts, Data Team members enable faculty and staff across the college to make data-supported decisions concerning student learning, student success, and student engagement. Along with other data-related activities, the Data Team helps faculty and student affairs professionals to collect, process, and report data associated with the college’s learning outcomes assessment efforts.

Currently we have Data Teams organized to support college-wide initiatives (such as the New Student Experience – NSE), grant-funded initiatives (such as the LSAMP program funded by the National Science Foundation – NSF), and for program evaluations (also known as Academic Initiative Reviews.) Attached you will find PowerPoint template text to use / adapt as you are organizing a Data Team at Valencia and other resources. The data teams are supported by Valencia’s Learning Assessment (VIA) office and the Office of Institutional Research (IR.)

Data Team Principles

  • Create knowledge essential to future decision making regarding program expansion and/or development
  • Design and select research questions that will effectively guide our work
  • Consider diverse methods of data collection/generation, including both quantitative and qualitative methods
  • Collaborate with each other, seeking to understand diverse perspectives
  • Endeavour to identify and overcome bias based on our current involvement in this work, seeking to guide this research objectively
  • Consider formative and summative assessment
  • Determine appropriate audiences for sharing our - 6-4-2014

Data Team Basics at Valencia (template text in slides to adapt)

 Draft Guidelines for Reporting Assessment Data 7-2-2015

This is a working document that has developed out of lessons learned when reporting for the New student Experience (NSE). These guidelines are expected to grow with the College Data Team once it gathers in the fall. These guidelines are focused on improving the ways we report learning assessment data. They are not a set of directions for the Institutional Research (IR) office and this document does not lay out a college-wide framework for presenting data.

 Project Management Tool for Data Team Chairs (mid-term check-in - audit of process)

Example Cost Effectiveness Resource

Sound Practices in Data Sharing and Use

The use of data at Valencia College complies with FERPA regulations ( as well as regulations related to Institutional Review Board review.

User access is restricted for data files that include student identification (such as IDs.) When requested by authorized external users (such as the federal government) files are sent using data encryption and password protection.



Name Representing
Alys Arceneaux Institutional Research
Leonard Bass Learning Support
Nicholas Bekas Academic Affairs, West
Laura Blasi Learning Assessment
Karen Borglum Curriculum and Articulation
Mike Bosley Executive Dean, Lake Nona
Lucy Boudet Marketing and Strategic Communications
Robyn Brighton LinC
Roberta Carew Faculty, Mathematics
Tanisha Carter College Transitions Programs
Kristeen Christian Resource Development
Daryl Davis Institutional Research
Kurt Ewen Assessment & Institutional Effectiveness
Michelle Foster Academic Affairs, East
Al Groccia Faculty, Mathematics
Jonathan Hernandez Academic Affairs
Stacey Johnson Campus President, East and Winter Park
Sonya Joseph Student Affairs
Donna Kosloski Institutional Research
Maryke Lee Academic Affairs, Mathematics
Michele McArdle Executive Dean, Winter Park
Boris Nguyen Faculty, Mathematics
Cathy Penfold Navarro Student Success & Transfer Readiness
Kathleen Plinske Campus President, Osceola
Karen Reilly Learning Support
Joyce Romano Student Affairs
Larry Rosen Institutional Research
Upasana Santra Faculty, Mathematics
Landon Shephard Learning Support
David Sutton Academic Affairs, Humanities, and Foreign Language
Russell Takashima Faculty, Mathematics
Falecia Williams Campus President, West

Past Meetings & Minutes

Date Agendas Minutes
July 7, 2010  Minutes
January 25, 2010  Minutes
August 31, 2011 Minutes
September 28, 2011 Minutes
October 26, 2011 Minutes
March 28, 2011 Minutes
July 9, 2012  Agenda  Minutes
August 29, 2012  Agenda  Minutes
September 26, 2012  Agenda  Minutes
November 28, 2012  Agenda Minutes

Note: If you are interested in using any of the data/presentations listed above, please contact Roberta Brown.