How to Access the Content Management System (CMS)

There are two parts to obtain editor permissions. Perhaps the second part is still pending.

To become a content editor:

  1. Complete the CMS Content Editor Basic User online course within Valencia EDGE.
    • Click ‘Request to Enroll in the Course', then click “Launch” on your transcript page to complete.
    • Contact Organizational Development orgdevelopment@valenciacollege.edu to resolve any difficulties with the EDGE course.
  2. Complete a Webpage Content Editing Access request within OIT's ticketing system.
    • Log in using your @valenciacollege.edu email & password.
    • Complete the prompts, then click ‘Request Item'.

The website "section" owner must approve the requester's access. A list of "section" owner's can be found here: Web Page Owners

  • Once approval is received, Web Services will set-up the user's account within the OU Campus Content Management System (CMS).
    • The requester will be notified when access is ready.
    • The notification will include instructions for logging into the CMS, as well as links helpful resources.
  • If editing capabilities are being requested for multiple webpages that have multiple "section" owners, it will be necessary to submit separate access requests for each "section" owner's approval.

Gadgets

How to find checked-out pages or content

  • Log into CMS
  • Locate “gear” icon at top right corner
  • Expand “My Checked-Out Content”
  • Click each page
  • Publish page or click yellow light bulb to “check in” the page

 

 

 

 

 

 

 

 

 

Outside of the gadget, another way to find checked-out pages or content is on the dashboard.  
  • Log into CMS
  • Click on the dashboard button at the top left of the page

Gadget - My Checked Out Content

Gadget - checked out content

Gadget - You have no checked out pages.

Gadget - checked out content
 
Dashboard - My Checked-Out Content
Gadget - checked out content

Gadgets

Dependency Tag Info GadgetHow do I find which pages are linking to my document/image/page? Use the Page Info and Dependency Tag Info Gadget! 

  • To help find which pages your documents, images or pages are linked from, this gadget will tell you!   The easiest way to do this is to use both the "Page Info" and "Dependency Tag Info" gadgets together.
  • First, browse to the file location and open your document, image or page.  Then open the gadgets by clicking on the button with a plug icon at the top right of your screen. Then open the Page Info gadget and click on the Page Product code e.g. {{xxxxxxxx}}. This will automatically open the Dependency Tag Info gadget and will show you the information you're looking for.  You may need to scroll down within the gadget.
  • Once you have the Dependency Tag Info gadget open, scroll down to the "Subscribers" section.  This will either say "none" or show you the link to the pages that are currently linked to your document/image/page.  If it says none, that means there are no links to the file you're viewing.  This can be moved to the recycle bin safely without causing any broken links. If it shows you links, then you can open those pages and update the links to the new file you might be replacing (this is required if you are changing the file name). 
  • Why is this useful?  This is useful if you are considering removing the document/image/page from the web server.  This will allow you to remove or update the links and prevent broken links/images.

 


How to manage the employee list components

  1. To add the employee list component, add a heading for the list first.
  2. Create a new line below the heading and click on the component button (looks like a solar system icon)
  3. There are three list styles you can choose from:
    1. Staff - List Table
    2. Staff - List Table - Short
    3. Staff - Horizontal Card
  4. For each list table, simply enter user names separated by commas and click save
    1. e.g. user1, user2, user3, user4
  5. For the horizontal card, enter one user name, description or biography, select a marketing approved portrait and then select the check boxes to add contact information.

staff list pencilTo update your phone number, you can find instructions in our FAQ: "How do I change my phone number in Atlas"

If you need to edit the list, click on the blue button and then the pencil icon.  If you need to delete it, click on the X icon.  


Reminders

You can set Scheduled or Stale Content reminders for any page that you have the rights to edit. These reminders can send a message to yourself or your group to remind you to review the file for any needed updates. It can be helpful to set reminders to update content that has information that changes each semester or year.

Scheduled Reminder

This is used to send a notification at a specific date & time. Helpful for when you need to remind yourself to update specific information. You can also set this reminder to repeat periodically.

Example of Scheduled Reminder
Click for a larger view.
  1. Check "Set Scheduled Reminder"
  2. Set a date & time for the reminder to be sent.
  3. Optional: If you would like this reminder to repeat, set the "Repeat Every x days/weeks/months/years
  4. Choose who should get the notification
    • Choose (Myself) if you would like to be the only recipient.
    • Choose a group if you would like everyone in that group to receive the email. Groups are titled based on the folder. So, if you want to send a notification to everyone who can edit content in the Business office, choose folder-business-office.
  5. Optional: You can add a message to the email. It is helpful to use a message to remind yourself what needs to be done.
  6. Recommended: Check "Send Copy to Email" to get the reminder in your Valencia Email. If this isn't checked, the message will only show in your OUCampus Inbox.

Stale Reminder

This is used to make sure content on a page is being updated periodically. If the page hasn't been published after the time set, a notification is triggered.

Example of Stale Reminder
Click for a larger view.
  1. Check "Set Stale Reminder"
  2. Choose an interval to check in days/weeks/months/years
  3. Choose who should get the notification
    • Choose (Myself) if you would like to be the only recipient.
    • Choose a group if you would like everyone in that group to receive the email. Groups are titled based on the folder. So, if you want to send a notification to everyone who can edit content in the Business office, choose folder-business-office.
  4. Optional: You can add a message to the email. It is helpful to use a message to remind yourself what needs to be done.
  5. Recommended: Check "Send Copy to Email" to get the reminder in your Valencia Email. If this isn't checked, the message will only show in your OUCampus Inbox.

How to Access Reminders

  1. In Content > Pages, hover over the file and select Edit > Reminders.
  2. While viewing a page, click Properties in the top toolbar and select "Reminders" from the left-hand menu.

Once set, reminders can be edited in the same way. To clear a reminder from a page, open the "Reminders" box and then deselect the checkbox for that reminder.