By Laws

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The name of this chapter shall be the Association of Valencia Women known as AVW.


The purpose of the Association shall be:

  • To facilitate the development of comprehensive educational, career, and lifelong learning opportunities at Valencia
  • To provide information, assistance, and support for Valencia educators and staff as they serve our students
  • To encourage and support professional development and advancement of Valencia women
  • To support the mission, purpose and core values of Valencia College


Section 1.   Active membership is open to any person employed by or formerly employed by Valencia or who actively supports the mission of Valencia College.

Section 2.  Participation in AVW activities is limited to those making application and payment in full of any required annual dues.

Section 3. Section 3. Each member shall be entitled to the rights and privileges of the Association of Valencia Women and shall be entitled to one vote on matters submitted to a vote of the membership. A majority vote shall prevail.


Section 1.   Meetings and/or activities for members shall be held no less frequently than three times per year.

Section 2.   One meeting shall be designated as the annual meeting.

Section 3.   The Marketing Coordinator shall inform members of meetings.


Section 1.   The Secretary shall keep meeting minutes.

Section 2.   The Treasurer shall keep the membership roll.

Section 3.   Any records of the organization may be inspected by any member at any time.


The fiscal year of this organization shall be July 1 through June 30.


Section 1.   The officers of this organization, each of whom must be a member in good standing and a full time employee of the college, shall be President, President-Elect, Secretary, Treasurer, and Marketing Coordinator.

Section 2.   Officers shall serve for a term of one year or until their successors have been duly elected and installed. No officers may serve more than two consecutive terms in the same office.

Section 3.   The officers shall be elected at the annual meeting or by paper/electronic ballot as deemed appropriate by the officers of the organization. The term will begin on July 1.

Section 4.   In the event that the office of President becomes vacant, the President-Elect shall succeed to the office. If a vacancy occurs in any other office, the President shall have the power to make an appointment to fill the remaining term.

Section 5.   Attempts shall be made to establish diversity among the officers including diverse campus representation and categorical employment.

Section 6.   The duties of the officers of the organization shall be as follows:

The Past-President shall:
.  serve as an advisor to the President and President Elect;
.  provide advice and leadership to the Board in governing the organization;
.  serve as tie breaking vote for the Board.

The President shall:
.  serve as the presiding officer of the organization;
.  act as the primary representative of the organization to the public;
.  make appointments if necessary to fill vacancies in offices;
.  call special meetings when necessary.

The President-Elect shall:
.  assist the President in matters;
.  succeed to the office of President;
.  preside in the absence of the President;
.  serve as Chair of Nominating Committee;
.  serve as Parliamentarian.

The Secretary shall:
.  record and distribute the minutes for the executive and membership meetings;
.  maintain all necessary organizational records to include, but not limited to, meeting attendance, financial reports, minutes and annual reports.

The Treasurer shall:
.  be responsible for the collection of applications and any required dues;
.  be responsible for maintaining financials;
.  prepare the annual report;
.  keep the membership roll.

The Marketing Coordinator shall:
.  market events to all members;
.  communicate programs and services to the members;
.  maintain the web presence and publications;
.  coordinate AVW presence at College Events;
.  manage outreach;
.  notify membership of meetings and events at least 7 days prior;
.  communicate with committee chairs.


Section 1.   The Executive Board shall be a standing committee and shall:

.  consist of the current officers and the immediate Past-President;
.  meet no fewer than two times per year;
.  recommend policies and procedures for consideration by the membership;
.  establish procedures for budget development and approval;
.  examine, modify if necessary, and adopt the organization's budget;
.  make decisions on matters that do not significantly impact the organization’s membership.

Section 2.   The Nominating Committee shall be an ad hoc committee and shall:

.  be chaired by the President Elect;
.  make its report to the President no later than 30 days prior to the election of officers.

Section 3.   Other committees shall be established as needed.


Section 1.   Candidates nominated for office shall be elected by a majority of votes of the members who submit a written or electronic ballot.

Section 2.   Elections occur no later than May 30.

Section 3.   The results of the election shall be announced to the membership within 30 days of the election.

Section 4.   Elected officers shall assume their duties on July 1.


These bylaws shall govern the affairs of this organization, and ROBERT'S RULES OF ORDER, NEWLY REVISED (current edition) shall govern the proceedings of AVW in all cases.


Section 1.   The amendment or repeal of the bylaws will be decided by two-thirds (2/3) vote of the members submitting a written or electronic ballot.

Section 2.   Amendments of the bylaws or repeal of the bylaws may be proposed by individual members of the organization.

Section 3.   The proposed amendment or revision must be written and disseminated to the membership and include two full weeks for the collection of the vote.