Frequently Asked Questions
To whom does the Student Code of Conduct apply and when does it apply?
The Student Code of Conduct applies to all students taking Valencia courses, both
full-time and part-time. This includes all persons who are not officially enrolled
for a particular term but have a continuing relationship with Valencia College or
intends to enroll in the next term. This includes students who enrolled in the spring
and fall semesters who engage in misconduct during the summer as well as first time
enrollees who engage in misconduct prior to the time of enrollment. The Student Code
of Conduct also includes all persons attending classes on a Valencia College campus
although they may be enrolled students in other higher education institutions. Student
groups and organizations may also be held collectively responsible for violations
of this Code by those associated with the group or organization have received consent
or encouragement from the group or organization or of the group’s or organization’s
Policy 6Hx28:8-03, section II
I just received an email notification from Student Conduct. What is it? What should I do?
Once an incident report is received, it is assessed for alleged violations of the Student Code of Conduct. If it is determined that a student allegedly violated the Student Code of Conduct the student will receive a written notice via email. This written notice will tell the student what was reported, the alleged violations as well as the date/time/location of a Conference. Upon receiving the written notice the student should check their schedule to see if the scheduled date/time of their conference does not conflict with class or work schedule. If the scheduled date/time of the Conference interferes with the student’s schedule, the student is to inform the Dean of Students or designee within two (2) business days of receipt of the notice to propose a new date/time. If the notice instructs the student to reach out to schedule a conference, they should do so within two (20 business days of receiving the notice.
What happens if I don’t make an appointment or skip my appointment?
If a student misses or skips an appointment the Dean of Students or designee will email the student to inform them of their missed appointment. The Assistant Director will either schedule a new date/time or ask that the student reach out and reschedule the Conference. If a student misses their appointment and fail to reschedule or attend the rescheduled appointment, the administrative hold will remain on the student’s account preventing them from registering/withdrawing from classes until they resolve their conduct matter.
What will happen at this appointment?
During the student’s Conference, the student will have the opportunity to review the reports submitted, review the alleged violations and share their perspective of events with regards to the incident reported. The student will have the opportunity to take responsibility for the alleged violations or deny responsibility for the alleged violations.
What is the difference between an Informal and Formal Disciplinary Conference?
- Informal Disciplinary Conference: During an Informal Disciplinary Conference, the student will meet with the Dean of Students or designee to review the incident report(s), alleged violations and state your perspective of events. The student will have the opportunity to take responsibility for the reported misbehavior and alleged violations. If the student takes responsibility for the misbehavior and alleged violations, the Dean of Students or designee will assign punitive and/or educational sanctions. If the student does not take responsibility for the alleged violations, the process will progress to a Formal Disciplinary Conference.
- Formal Disciplinary Conference: There are two ways that a student can arrive to a Formal Disciplinary Conference. 1) if the student denied responsibility for alleged violations and misconduct in their Informal Disciplinary Conference or 2) if the reported behavior was severe enough in nature to warrant going straight to a Formal Disciplinary Conference. If the student is assigned to or selects a Formal Disciplinary Conference, they will have the opportunity to review their Code of Conduct case file prior to their Formal Disciplinary Conference. At the Formal Disciplinary Conference, the student will have the opportunity to present their case to the Student Conduct Committee. Based on the information presented, witness statements and the student’s statement, the Student Conduct Committee will make the final recommendations of responsibility and sanctions (if found responsible) to the Dean of Students for review. The Dean of Students will review the case and make a final determination based on the recommendation from the Committee.
Policy 6Hx28:8-03, Procedures
Can I have an advisor present through the Student Conduct Process?
Yes. All students going through the Student Conduct process have the right to be accompanied by an advisor. At their own discretion, person(s) who filed the report of student conduct violation and students referred to the Dean of Students Office may be advised by a College student, faculty, or staff member or a personal friend. The role of advisors is limited to consultation. While advisors may be present at Disciplinary Conferences or hearings, they may not address hearing bodies, speak in Disciplinary Conferences, or question witnesses. Because the purpose of this conduct process is to provide a fair review of alleged violations of this Code rather than a formal legal proceeding, participation of persons acting as legal counsel is not permitted.
Policy 6Hx28:8-03, Procedures: II, C, 5, 4
What if I am found Responsible for violating the Grounds for Discipline?
If a student is found responsible for violating the Grounds for Discipline, punitive and/or educational sanctions will be assigned either by the Dean of Students or designee (Informal Disciplinary Conference) or by the Student Conduct Committee (Formal Disciplinary Conference). Sanctions eligible for appeal are those resulting in suspension or expulsion/dismissal.
Is there an appeals process?
Yes, if the student is suspended or expelled they can submit an appeal to the Vice
President of Student Affairs. There are three criteria in which one is able to appeal:
1) evidence of improper procedure, 2) findings that are against the weight of the
evidence, or 3) excessive sanctions. The decision of the Vice President for Student
Affairs about the viability of the appeal is final. The Vice President may deny the
request for appeal and affirm the findings of the Dean of Students or grant the request
Policy 6Hx28:8-03 Procedures: IV.
What happens if I get caught for an act of Academic Misconduct?
If you are caught committing an act of academic misconduct, your professor may assign academic sanctions. This includes but is not limited to: a ‘0’ for the assignment or an ‘F’ for the course. As defined in the Student Code of Conduct, all forms of academic misconduct, including but not limited to, cheating, fabrication, plagiarism, or facilitating academic dishonesty are violations of the Code. A professor may report a student to the Dean of Students or designee and at the conclusion of the student conduct process, the professor may decide to assign an academic sanctions in addition to any sanctions a student receives as a result of the Student Conduct Process if found responsible for Academic Misconduct.
Does the outcome go on my student record?
If a student is found to have committed a violation of any of the grounds for discipline outlined in the Student Code of Conduct the student would have a disciplinary record. This means that regardless of the punitive or educational sanctions assigned, if another institution reaches out to the Dean of Student’s office inquiring about a student’s conduct record, we will communicate with that institution that the student has a disciplinary record.
How will a conduct record impact my future academic goals?
Should an institution to which a student is seeking to transfer inquire as to their Code of Conduct standing, Valencia College will communicate with that institution whether or not the student has a conduct record. It is up to the other institution whether or not they will accept a student based on prior conduct history at Valencia College.
How do I file a grade dispute?
Please refer to the Reporting page to file a grade dispute.
How should disruptive behavior in the classroom be defined?
Disruptive Conduct is defined in the Student Code of Conduct as:
Obstruction or disruption of teaching, research, administration, disciplinary procedures, or other College activities, including but not limited to:
- Violence committed against any member or guest of the college community.
- Forcible interference with the freedom of movement of any member or guest of the College.
- Obstruction of the normal processes, activities, and functions of the college community.
- Assault or battery upon community college security officers.
Disruptive activities as defined and prohibited in accordance with the criminal provisions
of Section 877.13, Florida Statutes.
We recognize that circumstances in classroom vary from class to class and that there is a different level of experience in management disruptive behavior in the classroom. If there is misbehavior occurring in your classroom we encourage you as the professor to document the behavior as well as address the student. It the behavior exhibited is a violation of the Disruptive Conduct Grounds for Discipline or any of the other Grounds for Discipline found in our Student Code of Conduct, then you should notify your Academic Dean and report the incident(s) to the Assistant Director of Student Conduct at your respective campus by utilizing the Submit an Incident Report link or contacting them directly. Please refer to the Classroom Behavioral Intervention and Support Guide for additional support.
How can disruptive behavior be discouraged?
We encourage you to keep open communication with your Academic Dean with regards to expectations of classroom management to ensure that you as the Faculty are upholding the expectations of classroom management from your department.
What should I do in the face of persistent disruption?
Direct communication with a student about disruptive behavior is always best, especially when supported by explicit expectations of classroom behavior. However, if the disruptive behavior persists, faculty have the right to dismiss a student from one class period on order to address behavior. In doing so, faculty should also notify Student Conduct in order to address the behavior formally.
When should I call Security?
You should call Security to direct other students to contact Security when there is an immediate threat of violence to the student or greater community. You may also contact security if you ask a student to leave the classroom and they refuse.
Should I act immediately or wait for a pattern of misbehavior to occur?
If there is an incident that is a violation of the Code of Conduct we would encourage you to report the first time an incident occurs and every separate time after that instead of waiting to report a large number of incidents at the end of the semester. If misbehavior does not rise to the point of a conduct violation, but may disrupt normal classroom procedures, it is encouraged that the behavior is addressed in a timely manner so the student knows what is expected of them/knows to stop the undesirable behavior.
Are there any resources for classroom behavioral intervention?
Please refer to the CBIS form in Atlas listed under Faculty Resources.
Parents & Guardians Questions
Will I be notified if my student is charged with violating the Grounds for Discipline?
Parents are not notified if their student is charged with violating the Grounds for Discipline of the Valencia College Student Code of Conduct. The student would receive a notification via their Atlas email with specific information regarding their Student Conduct Process. The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records under Chapter 20, United States Code, section 1232g and other implementing regulations. FERPA provides students the right to provide written consent before the college discloses personally identifiable information from the student’s education records, except to the extent that FERPA authorizes disclosure without consent. If a student wishes to provide written consent to the College to allow a parent/guardian to view their Disciplinary Record, they would simply need to sign into their Atlas account and complete a Student Consent to Release Education Records form.
Now that my student has completed the FERPA release form, does this entitle me to speak or receive information on behalf of my student?
If the student completes the Student Consent to Release Education Records form it does not entitle a parent or guardian to receive information on behalf of a student. The student needs to be present in the Student Conduct Process. As the student’s advisor, you are not permitted to represent the student, the student must represent themselves.
What is my role in the student conduct process? How can I help my student?
All students going through the Student Conduct process have the right to be accompanied by an advisor. At their own discretion, person(s) who filed the report of student conduct violation and students referred for disciplinary action may be advised by a College student, faculty, or staff member or a personal friend. The role of advisors is limited to consultation. While advisors may be present at Disciplinary Conferences or hearings, they may not address hearing bodies, speak in Disciplinary Conferences, or question witnesses. Because the purpose of this disciplinary process is to provide a fair review of alleged violations of this Code rather than a formal legal proceeding, participation of persons acting as legal counsel is not permitted.
Can I attend the student conduct meeting and/or conference with my student?
You may attend the student’s conduct meeting and/or conference with your student as their Advisor.
How are sanctions decided?
A student is assigned sanctions if they are found Responsible for or, take responsibility for an alleged violation of the Grounds for Discipline listed in the Student Code of Conduct. Things that are taken into consideration with regards to sanctioning are: 1) if the student was found Responsible for a prior violation of the Student Code of Conduct, 2) the educational/developmental needs of the student, and 3) the severity of the violations in which the student was found responsible for.