West Campus

Guidelines

Requests are reviewed based on principles and guidelines the travel committee uses to award travel money.

• The convention, conference, workshop, etc., must relate directly to applicant’s assigned duties at Valencia and applicant must have the approval of his/her supervisor.
• New requests are considered ahead of requests from applicants who received funding during the previous two cycles.
• Preference is given to higher levels of participation (speakers or presenters).
• Preference is given to requests that provide a clear purpose and learning outcome(s) of attending the conference or event.
• Preference is given to requests that clearly describe the high impact on personal, division, campus, and college goals.
• Preference is given to requests that provide a high level of innovation and address relevant issues/concerns to the campus or college.
• Preference is given to requests that detail how what is learned at the event will be shared with others at the college or beyond.
• Preference is given to requests for in-state travel.
• In cases where multiple applicants wish to attend the same event, the travel committee will also consider the additional impact gained by multiple people attending the event.

*Requests should be submitted in a style appropriate to an academic environment. Please refrain from using acronyms or abbreviations. Click  here for the rubric used by the committee to evaluate the above principles and guidelines.

Award Amounts

Requestors can be awarded a maximum of $2,000. Personal EDF must be used to pay registration fees if the requestor has them available.  The goal of the cap is to balance adequate funding for individual trips and an equitable distribution of the travel money.

The travel committee monitors and reacts to the amount of money that becomes available each year for travel. It also debates on a regular basis the merits of capping awards versus fully funding trips, taking into account feedback from the campus provost and other groups as warranted.

Notification

Award emails are typically sent out to the employee receiving the award and his/her dean or immediate supervisor within a week of application deadlines.

Returning / Reallocating Your Award

Because the travel committee must sometimes reject worthy applications due to limited budgets, it expects awarded money to be used.

If you decide not to use your funding, you should inform your dean and the travel committee chairs as soon as possible.

Sharing Your Information

Upon returning from your trip, you are encouraged to share information as appropriate with students and colleagues to increase the impact of your experience.

Cycles/Application Deadlines

Academic Travel Fund Cycle

Note:
Complete applications are due to the campus provost's office by the end of the business day on the application deadline.

Apply for Travel Funds