Policies and Procedures
Welcome to the Valencia College Policies and Procedures web site. All Board approved policies and related procedures can be viewed here. You may search policies and procedures for specific words or terms by using the search box. Each policy is in PDF format for easy printing, saving and viewing.
Policy Template
Policy Search
You may search policies and procedures for specific words or terms by using the search box. Each policy is in PDF format for easy printing, saving and viewing.
To search for multiple terms, please separate words with a comma (example: college, studies)
Volume 1 - Governance
1 01 Organization Authority and Location1 02 General
1 03 Meetings of the District Board of Trustees
1 04 Rules of Procedures for Meetings of the District Board of Trustees
1 05 Officers and Their Duties
1 06 The President of the College
1 07 Valencia College Wide Faculty Association
1 08 College Strategic Planning
1 09 Policy Development Review and Approval
1 10 Policy Against Improper Activities Whistleblower Protection
1 11 Indemnification
1 12 Educational Affordability
1 13 Review Amendment Governance Policies
Volume 2 - Nondiscrimination and Equal Opportunity
2 01 Discrimination Harassment Related Conduct2 02 Workplace Accommodations for Applicants and Employees
2 03 Animals on Campus
2 04 Aids and Hiv
2 05 Minority and Womens Business Enterprise Program
2 06 Developing Business Program
2 07 Substitute Admission and Graduation Requirements for Students with Disabilities
2 08 Accommodation of Religious Observances by Students
Volume 3a - Human Resources, General Employment
3a 05 Substitute Professors3a 06 Employee and Student Exchanges
3a 08 Unpaid Internships
3a 09 Volunteers
Volume 3b - Human Resources, Recruitment & Selection
3b 02 Pre Employment Screening Inprocessing New Employees3b 03 Recruitment Selection and Hiring of Employees
Volume 3c - Human Resources, Hours of Work, Compensation, Retirement and Benefits
3c 01 Total Rewards Compensation and Hours of Work for Employees of the College3c 01.2 Workload for Professors
3c 01.4 Commencement
3c 01.5 Work Assignments and Compensation During Emergencies Disasters and Other Extraordinary and Adverse Work Conditions
3c 02 Flexible Work Arrangements for Non Instructional Employees
3c 04 Total Rewards Recognition of Full Time Employees for Educational Advancement
3c 04.2 Credit for Prior Experience and Service at the College on the Instructional Salary Schedule
3c 06.1 Contracts for Instructional Executive and Administrative Employees
3c 07 Employee Dependent and Program Development Funds
3c 08 Total Rewards Employee Benefits
3c 10 Time of Service for Work Credit
3c 11 Retirement Programs
3c 14 401 a Qualified Retirement Plan
3c 15 403 B Qualified Retirement Plan
Volume 3d - Human Resources, Leave
3d 02 Leaves of Absence3d 03 Total Rewards Vacation Sick and Personal Leave for Full Time Employees
3d 05 Sick Leave Pool
3d 06.1 Family Medical Leave
3d 06.1.1 Parenting Leave
3d 06.2 Fitness for Duty
3d 06.3 Workers Compensation and Illness or Injury in Line of Duty Leave
3d 09 Court Related Leave
3d 10 Military Leave
3d 11 Total Rewards Education and Professional Development Leave for Full Time Staff and Administrators
3d 12 Total Rewards Sabbatical Leave for Full Time Tenured Faculty
3d 13 Domestic Violence Leave
3d 14 Paid Time off for Part Time Faculty Teaching Academic Credit Programs
Volume 3e - Human Resources, Standards for Performance and Conduct; Evaluation, Disciplinary Actions; Dispute Resolution Procedures
3e 01 Full Time Employee Performance Evaluations3e 02 Award of Tenure and Evaluation of Tenured and Tenure Track Faculty
3e 03 Issuance of Annual Contracts to Instructional Personnel Otherwise Entitled to a Continuing Contract
3e 04 Acceptance by All Employees of the Policies of the College
3e 05.2 Ethical Conduct and Performance
3e 05.3 Extra College Employment and Activities
3e 05.5 Tutoring
3e 06 Student Loan Code of Conduct
3e 08 Disciplinary Action
3e 09 Employee Dispute Resolution
Volume 3f - Human Resources, Separation and Termination from Employment
3f 01 Outprocessing of Employees3f 02 Terminal Pay for Full Time Employees
3f 03 Suspension Dismissal Return to Annual Contract or Non Renewal of Contracts
3f 04 Reductions in Force or Consolidation or Reduction in Program Continuing Contract Instructional Personnel
3f 05.1 Resignations of Administrative or Instructional Employees
3f 05.2 Abandonment of Position
Volume 4 - Curriculum and Instruction
4 01 Accreditation4 02 Academic Freedom
4 03 Research by Faculty
4 04 Course Competencies and Student Outcomes
4 05 Collegewide Course Outline Syllabus
4 06 Award of Credit
4 07 Academic Progress Course Attendance and Grades and Withdrawals
4 09 Instructional Materials
4 10 Materials Required of Students
4 12 Speakers or Guests
4 13 Field Trips
4 14 Deletion of Courses Not Taught for Five Years
4 16 Award of Degrees and Certificates
Volume 5 - General Administrative
5 01.1 Calendar5 01.2 Schedule of Classes
5 02 Speech Expression and Commercial Activity on College Property
5 03 Public Contact with Students Faculty and Sta
5 04 Student Faculty and Staff Child Care Services
5 05 Vehicle Use for College Business
5 06 Institutional Membershi
5 07 Contracts
5 08 Travel by Authorized Personnel
5 09.1 Copyright and Trademark Ownershi
5 09.2 Educational Work Products
5 10 Procurement Requirements for Commodities and Services
5 10.1 No Preferences in Procurement
5 11 College Property Control
5 13 Signatures
Volume 6 - Fiscal
6 01.1 Receipt and Deposit of Funds6 01.2 Bank Depositories
6 02 Investment of Funds
6 04 Expenditures of Funds for Auxiliary Enterprises and Undesignated Gifts
6 05 Auxiliary Enterprises
6 06 Student Activity Fee Expenditures
6 07 Budget Amendments
6 08.1 Student Fees and Refunds
6 08.2 College Preparatory and College Level Credit Course Repeat Fees
6 09 Event Admission Prices
6 10 Scholarships
6 11.1 Collection of Loans Va Deferments and Other Student Accounts Receivable
6 11.2 Collection of Returned Checks
6 12 Bonds
6 13.1 Collection of Money from Students
6 13.2 Waiver of Fees for Persons 60 Years of Age and Older
Volume 7a - Information Technology
7a 01 Information Technology Resources Policies7a 02 Acceptable Use of Information Technology Resources
7a 03 Computer Hardware and Software Standards
7a 04 Online Privacy Access and Security
7a 05 User Authentication Requirements
Volume 7b - Records Management
7b 01 Preservation and Disposal of Records7b 02 Student Records
7b 03 Financial Records and Reports
7b 04 Financial Information Security
Volume 8 - Students
8 01 Academic Standards of Satisfactory Progress8 02 Admissions
8 03 Student Code of Conduct
8 05 Housing
8 06 Residency
8 07 Student Clubs and Organizations
8 08 Student Loans and Financial Ai
8 09 Requirement of Accident and Hospitalization Insurance for International Students
8 10 Student Academic Dispute and Administrative Complaint Resolution
8 11 Academic Dishonesty
8 12 Hazing
Volume 9 - Advancement
9 01 The Valencia College Foundation Inc9 02 Gifts to the College
9 03 Photography
9 04 Advertising
9 05 College Publications
9 06 Grant Funding
Volume 10 - Campus Safety and Security
10 01 Reporting Incidents or Injuries10 02 Trespass Warning
10 04 Firearms and Weapons on College Property and at College Events
10 05 Smoking Regulations
10 07 Parking and Vehicle Traffic
10 07.2 Non Motorized Vehicles on Campus
10 08 Drug Free Campuses and Workplace
10 09 Child Abuse Reporting
Volume 11 - Campus Facilities
11 01 Physical Plant Maintenance and Sanitation11 03 Key Control
11 04 Lake Pamela West Campus
11 05 Selecting Professional Services
11 06 Pre Qualification of Contractors for Educational Facilities Construction
11 07 Changes in Construction After Award of Contract
11 08.1 Temporary Use of Rooms or Campus Facilities
11 08.2 College Facilities Non College Use O