Policies and Procedures

Welcome to the Valencia College Policies and Procedures web site. All Board approved policies and related procedures can be viewed here. You may search policies and procedures for specific words or terms by using the search box. Each policy is in PDF format for easy printing, saving and viewing.

Policy Search

You may search policies and procedures for specific words or terms by using the search box. Each policy is in PDF format for easy printing, saving and viewing.

To search for multiple terms, please separate words with a comma (example: college, studies)

Volume 1 - Governance

1 01 Organization Authority and Location
1 02 General
1 03 Meetings of the District Board of Trustees
1 04 Rules of Procedures for Meetings of the District Board of Trustees
1 05 Officers and Their Duties
1 06 Powers and Duties of the President of the College
1 07 Faculty Association
1 08 College Accountability Process
1 09 Policy Development and Review
1 10 Policy Against Improper Activities Whistleblower Protection
1 11 Indemnification
1 12 Educational Affordability
1 13 Review and Amendment of Governance Policies

Volume 2 - Nondiscrimination and Equal Opportunity

2 01 Discrimination Harassment and Related Conduct
2 04 Aids
2 05 Women and Minority Business Opportunities
2 06 Developing Business Program
2 07 Substitute Admission and Graduation Requirements for Students with Disabilities
2 08 Accommodation of Religious Observances by Students

Volume 3a - Human Resources, General Employment

3a 05 Substitute Professors
3a 06 Employee and Student Exchanges
3a 07 Temporary Duty
3a 08 Unpaid Internships
3a 09 Volunteers

Volume 3b - Human Resources, Recruitment & Selection

3b 01 Human Resource Actions
3b 02 Pre Employment Screening and Inprocessing of New Employees
3b 03 Recruitment Selection and Hiring of Employees

Volume 3c - Human Resources, Hours of Work, Compensation, Retirement and Benefits

3c 01 Total Rewards Compensation and Hours of Work for Employees of the College
3c 01.2 Workload for Professors
3c 01.3 Councils and Committees
3c 01.4 Commencement
3c 04 Total Rewards Recognition Full Time Employees Educational Advancement
3c 04.2 Credit for Prior Experience and Service at the College on the Instructional Salary Schedule
3c 06 1 Contracts for Instructional Executive Administrative Employees
3C 07 Employee Dependent and Program Development Funds
3c 08 Total Rewards Employee Benefits
3c 10 Time of Service for Work Credit
3c 11 Retirement Programs
3c 12 Retirement Incentive Programs
3c 14 401 a Qualified Retirement Plan
3c 15 403 B Qualified Retirement Plan

Volume 3d - Human Resources, Leave

3D 02 Leaves of Absence
3d 03 Total Rewards Vacation Sick Personal Leave Full Time Employees
3D 05 Sick Leave Pool
3d 06.1 Family Medical Leave
3d 06.1.1 Parenting Leave
3d 06.2 Fitness for Duty
3d 06.3 Illness or Injury in Line of Duty Leave
3d 09 Court Related Leave
3D 10 Military Leave
3d 11 Education and Professional Development for Staff and Administrators
3D 12 Sabbatical Leave for Full Time Tenured Faculty
3d 13 Domestic Violence Leave
3d 14 Paid Time off for Pt Faculty Teaching Acad Credit Programs

Volume 3e - Human Resources, Standards for Performance and Conduct; Evaluation, Disciplinary Actions; Dispute Resolution Procedures

3e 01 Full Time Employee Performance Evaluations
3e 02 Award of Tenure and Evaluation of Tenured and Tenured Track Faculty
3e 03 Issuance of Annual Contracts to Instructional Personnel
3e 04 Acceptance by All Employees of the Policies of the College
3e 05.2 Ethical Conduct and Performance
3e 05.3 Extra College Employment and Activities
3e 05.4 Acceptance of Gifts Resulting from Purchaser
3e 05.5 Tutoring
3e 06 Student Loan Code of Conduct
3e 07 Personal Financial Obligations
3e 08 Disciplinary Action
3e 09 Employee Dispute Resolution

Volume 3f - Human Resources, Separation and Termination from Employment

3f 01 Outprocessing of Employees
3f 02 Terminal Pay Full Time Employees
3f 03 Suspension, Dismissal, Return to Annual Contract, or Non Renewal of Contracts
3f 04 Reductions in Force or Consolidation or Reduction
3f 05.1 Resignations of Administrative or Instructional Employees
3f 05.2 Abandonment of Position

Volume 4 - Curriculum and Instruction

4 01 Accreditation
4 02 Academic Freedom
4 03 Research by Faculty
4 04 Course Competencies and Student Outcomes
4 05 Collegewide Course Outline Syllabus
4 06 Award of Credit
4 07 Academic Progress Course Attendance and Grades and Withdrawals
4 09 Instructional Materials
4 10 Materials Required of Students
4 12 Speakers or Guests
4 13 Field Trips
4 14 Deletion of Courses Not Taught for Five Years
4 15 Offering Continuing Professional E
4 16 Award of Degrees and Certificates

Volume 5 - General Administrative

5 01.1 Calendar
5 01.2 Schedule of Classes
5 02 Speech Expression Commercial Activity on College Property
5 03 Public Contact with Students Faculty and Sta
5 04 Student Faculty and Staff Child Care Services
5 05 College Vehicles
5 06 Institutional Membershi
5 07 Contracts
5 08 Travel by Authorized Personnel
5 09.1 Copyright and Trademark Ownershi
5 09.2 Educational Work Products
5 10 Procurement Requirements for Commodities and Services
5 10.1 No Preferences in Procurement
5 11 College Property Control
5 13 Signatures

Volume 6 - Fiscal

6 01.1 Receipt and Deposit of Funds
6 01.2 Bank Depositories
6 02 Investment of Funds
6 03.1 Expenditures
6 03.2 Signatures on Checks and Personnel Contracts
6 04 Expenditures of Funds for Auxiliary Enterprises and Undsignated Gifts
6 05 Auxiliary Enterprises
6 06 Student Activity Fee Expenditures
6 07 Budget Amendments
6 08.1 Student Fees and Refunds
6 08.2 College Preparatory and College Level Credit Course Repeat Fees
6 09 Event Admission Prices
6 10 Scholarships
6 11.1 Collection of Loans Va Deferments and Other Student Accounts Rec
6 11.2 Collection of Returned Checks
6 12 Bonds
6 13.1 Collection of Money from Students
6 13.2 Waiver of Fees for Persons 60 Years of Age and Older

Volume 7a - Information Technology

7a 01 Information Technology Resources Policies
7a 02 Acceptable Use of Information Technology Resources
7a 03 Computer Hardware and Software Standards
7a 04 Online Privacy Access and Security
7a 05 User Authentication Requirements

Volume 7b - Records Management

7b 01 Preservation and Disposal of Records
7b 02 Student Records
7b 03 Financial Records and Reports
7b 04 Financial Information Security

Volume 8 - Students

8 01 Academic Standards of Satisfactory Progress
8 02 Admissions
8 03 Student Code of Conduct
8 04 Student Possession or Consumption of Alcoholic Beverages
8 05 Housing
8 06 Residency
8 07 Student Clubs and Organizations
8 08 Student Loans and Financial Ai
8 09 Requirement of Accident and Hospitalization Insurance for International Students
8 10 Student Academic Dispute and Administrative Complaint Resolution
8 11 Academic Dishonesty
8 12 Hazing

Volume 9 - Advancement

9 01 The Valencia College Foundation Inc
9 02 Gifts to the College
9 03 Photography
9 04 Advertising
9 05 College Publications
9 06 Grant Funding

Volume 10 - Campus Safety and Security

10 01 Incidents Accidents or Injuries
10 02 Trespass Warning
10 04 Firearms and Weapons on College Property and at College Events
10 05 Smoking Regulations
10 07 Parking and Vehicle Traffic
10 07.2 Non Motorized Vehicles on Campus
10 08.1 Drug Free Campuses
10 08.2 Drug Free Workplace
10 09 Child Abuse Reporting

Volume 11 - Campus Facilities

11 01 Physical Plant Maintenance and Sanitation
11 02 Animals and Pets
11 03 Key Control
11 04 Lake Pamela West Campus
11 05 Selecting Professional Services
11 06 Pre Qualification of Contractors for Educational Facilities Construction
11 07 Changes in Construction After Award of Contract
11 08.1 Temporary Use of Rooms or Campus Facilities
11 08.2 College Facilities Non College Use O
 

Notices of Rule Development

2019 Notices of Rule Development

  • Policy 6Hx28:  3D-06.3 Workers' Compensation and in Line of Duty Leave
  • Policy 6Hx28:  3D-09 Court Related Leave
  • Policy 6Hx28:  3E-04 Acceptance by All Employees of the College
  • Policy 6Hx28:  3F-05.2 Abandonment of Position
  • Policy 6Hx28:  5-05 Vehicle Use for College Business
  • Policy 6Hx28:  5-11 College Property Control
  • Policy 6Hx28:  8-12 Hazing
  • Policy 6Hx28:  10-01 Reporting Incidents, Accidents, and Injuries
  • Policy 6Hx28:  XXXX Workplace Accommodations for Applicants and Employees
  • Policy 6Hx28:  XXXX Emergency Management   

2019 Notices of Rule Adoption

  • Policy 6Hx28: 3C-01.5 Emergency Management
  • Policy 6Hx28: 3D-09 Court Related Leave
  • Policy 6Hx28: 3D-11 College Property Control
  • Policy 6Hx28: 3E-04 Acceptance by All Employees of the Policies of the College
  • Policy 6Hx28: 3F-05.2 Abandonment of Position

2019 Notices of Rule Repeal

  • None

2019 Adopted Policies

  • Policy 6Hx28: 3D-06.1.1 Parenting Leave 
  • Policy 6Hx28: 5-10 Procurement Requirements for Commodities and Services

2019 Repeals

  • Policy 6Hx28: 6-01.3 Expenditures


2018 Notices of Rule Development

  • Policy 6Hx28: 3D-06.1.1 Parenting Leave
  • Policy 6Hx28: 3D-06.2 Fitness for Duty
  • Policy 6Hx28: 4-07 Academic Progress Course Attendance and Grades and Withdrawals
  • Policy 6Hx28: 5-10 Bidding Requirements
  • Policy 6Hx28: 5-13 Signatures
  • Policy 6Hx28: 8-07 Student Club and Organizations
  • Policy 6Hx28: 9-06 Grant Funding
  • Policy 6Hx28: 10-03 Fire or Other Emergency
  • Policy 6Hx28: 10-04 Firearms on Campus
  • Policy 6Hx28: 10-05 Smoking Regulations
  • Policy 6Hx28: 10-07 Parking and Vehicle Traffic
  • Policy 6Hx28: 10-09 Child Abuse Reporting
  • Policy 6Hx28: 11-02 Animals and Pets
  • Policy 6Hx28: 11-07 Changes in Construction After Award of Contract

2018 Notices of Rule Adoption

  • None

2018 Notices of Rule Repeal

  • None

2018 Adopted Policies

  • 6Hx28: 1-12 Educational Affordability
  • 6Hx28: 3B-02 Pre-Employment Screening & In-processing of New Employees
  • 6Hx28: 3C-07 Employee, Dependent, and Program Development Funds
  • 6Hx28: 3D-02 Leaves of Absence
  • 6Hx28: 3D-03 Total Rewards: Vacation, Sick and Personal Leave for Full Time Employees
  • 6Hx28: 3D-11 Education & Professional Development for Staff & Administrators
  • 6Hx28: 3D-12 Sabbatical Leave for Tenured Faculty
  • 6Hx28: 3D-13 Domestic Violence Leave
  • 6Hx28: 3E-05.2 Ethical Conduct & Performance
  • 6Hx28: 3E-09 Employee Dispute Resolution
  • 6Hx28: 3F-02 Terminal Pay for Full Time Employees
  • 6Hx28: 5-02 Speech, Expression, and Commercial Activity on College Property
  • 6Hx28: 10-2 Trespass Warning/Arrest

2018 Repeals

  • Policy 6Hx28: 3C-1.5 Absence of a Professor from Class
  • Policy 6Hx28; 3C-09 Waiver of Matriculation or Tuition Fees for Spouses and Dependents of Faculty and Staff
  • Policy 6Hx28: 3D-04 Sick Leave
  • Policy 6Hx28: 3D-07.1 Leave for Personal Reasons
  • Policy 6Hx28: 3D-07.2 Personal Leave Without Pay
  • Policy 6Hx28: 7B-05 Human Resources Record Information
  • Policy 6Hx28: 10-03 Fire of Other Emergency