Policies and Procedures

Welcome to the Valencia College Policies and Procedures web site. All Board approved policies and related procedures can be viewed here. You may search policies and procedures for specific words or terms by using the search box. Each policy is in PDF format for easy printing, saving and viewing.

Policy Template

Policy Search

You may search policies and procedures for specific words or terms by using the search box. Each policy is in PDF format for easy printing, saving and viewing.

To search for multiple terms, please separate words with a comma (example: college, studies)

Volume 3c - Human Resources, Hours of Work, Compensation, Retirement and Benefits

3c 01 Total Rewards Compensation and Hours of Work for Employees of the College
3c 01.2 Workload for Professors
3c 01.3 Councils and Committees
3c 01.4 Commencement
3c 01.5 Emergency Management
3c 04 Total Rewards Recognition Full Time Employees Educational Advancement
3c 04.2 Credit for Prior Experience and Service at the College on the Instructional Salary Schedule
3c 06 1 Contracts for Instructional Executive Administrative Employees
3c 07 Employee Dependent Program Development Funds
3c 08 Total Rewards Employee Benefits
3c 10 Time of Service for Work Credit
3c 11 Retirement Programs
3c 14 401 a Qualified Retirement Plan
3c 15 403 B Qualified Retirement Plan

Volume 3d - Human Resources, Leave

3D 02 Leaves of Absence
3d 03 Total Rewards Vacation Sick Personal Leave Full Time Employees
3D 05 Sick Leave Pool
3d 06.1 Family Medical Leave
3d 06.1.1 Parenting Leave
3d 06.2 Fitness for Duty
3d 06.3 Workers Compensation Illness Injury Inline Duty Leave
3d 09 Court Related Leave
3D 10 Military Leave
3d 11 Education and Professional Development for Staff and Administrators
3D 12 Sabbatical Leave for Full Time Tenured Faculty
3d 13 Domestic Violence Leave
3d 14 Paid Time off for Pt Faculty Teaching Acad Credit Programs

Volume 3e - Human Resources, Standards for Performance and Conduct; Evaluation, Disciplinary Actions; Dispute Resolution Procedures

3e 01 Full Time Employee Performance Evaluations
3e 02 Award Tenure Evaluation Tenured and Tenure Track Faculty
3e 03 Issuance of Annual Contracts to Instructional Personnel
3e 04 Acceptance by All Employees of the Policies of the College
3e 05.2 Ethical Conduct and Performance
3e 05.3 Extra College Employment and Activities
3e 05.4 Acceptance of Gifts Resulting from Purchaser
3e 05.5 Tutoring
3e 06 Student Loan Code of Conduct
3e 07 Personal Financial Obligations
3e 08 Disciplinary Action
3e 09 Employee Dispute Resolution

Volume 3f - Human Resources, Separation and Termination from Employment

3f 01 Outprocessing of Employees
3f 02 Terminal Pay Full Time Employees
3f 03 Suspension, Dismissal, Return to Annual Contract, or Non Renewal of Contracts
3f 04 Reductions in Force or Consolidation or Reduction
3f 05.1 Resignations of Administrative or Instructional Employees
3f 05.2 Abandonment of Position

Volume 4 - Curriculum and Instruction

4 01 Accreditation
4 02 Academic Freedom
4 03 Research by Faculty
4 04 Course Competencies and Student Outcomes
4 05 Collegewide Course Outline Syllabus
4 06 Award of Credit
4 07 Academic Progress Course Attendance and Grades and Withdrawals
4 09 Instructional Materials
4 10 Materials Required of Students
4 12 Speakers or Guests
4 13 Field Trips
4 14 Deletion of Courses Not Taught for Five Years
4 16 Award of Degrees and Certificates

Volume 5 - General Administrative

5 01.1 Calendar
5 01.2 Schedule of Classes
5 02 Speech Expression Commercial Activity on College Property
5 03 Public Contact with Students Faculty and Sta
5 04 Student Faculty and Staff Child Care Services
5 05 College Vehicles
5 06 Institutional Membershi
5 07 Contracts
5 08 Travel by Authorized Personnel
5 09.1 Copyright and Trademark Ownershi
5 09.2 Educational Work Products
5 10 Procurement Requirements for Commodities and Services
5 10.1 No Preferences in Procurement
5 11 College Property Control
5 13 Signatures

Volume 6 - Fiscal

6 01.1 Receipt and Deposit of Funds
6 01.2 Bank Depositories
6 02 Investment of Funds
6 03.2 Signatures on Checks and Personnel Contracts
6 04 Expenditures of Funds for Auxiliary Enterprises and Undsignated Gifts
6 05 Auxiliary Enterprises
6 06 Student Activity Fee Expenditures
6 07 Budget Amendments
6 08.1 Student Fees and Refunds
6 08.2 College Preparatory and College Level Credit Course Repeat Fees
6 09 Event Admission Prices
6 10 Scholarships
6 11.1 Collection of Loans Va Deferments and Other Student Accounts Rec
6 11.2 Collection of Returned Checks
6 12 Bonds
6 13.1 Collection of Money from Students
6 13.2 Waiver of Fees for Persons 60 Years of Age and Older

Volume 7a - Information Technology

7a 01 Information Technology Resources Policies
7a 02 Acceptable Use of Information Technology Resources
7a 03 Computer Hardware and Software Standards
7a 04 Online Privacy Access and Security
7a 05 User Authentication Requirements

Volume 7b - Records Management

7b 01 Preservation and Disposal of Records
7b 02 Student Records
7b 03 Financial Records and Reports
7b 04 Financial Information Security

Volume 8 - Students

8 01 Academic Standards of Satisfactory Progress
8 02 Admissions
8 03 Student Code of Conduct
8 04 Student Possession or Consumption of Alcoholic Beverages
8 05 Housing
8 06 Residency
8 07 Student Clubs and Organizations
8 08 Student Loans and Financial Ai
8 09 Requirement of Accident and Hospitalization Insurance for International Students
8 10 Student Academic Dispute and Administrative Complaint Resolution
8 11 Academic Dishonesty
8 12 Hazing

Volume 9 - Advancement

9 01 The Valencia College Foundation Inc
9 02 Gifts to the College
9 03 Photography
9 04 Advertising
9 05 College Publications
9 06 Grant Funding

Volume 10 - Campus Safety and Security

10 01 Reporting Incidents or Injuries
10 02 Trespass Warning
10 04 Firearms and Weapons on College Property and at College Events
10 05 Smoking Regulations
10 07 Parking and Vehicle Traffic
10 07.2 Non Motorized Vehicles on Campus
10 08.1 Drug Free Campuses
10 08.2 Drug Free Workplace
10 09 Child Abuse Reporting

Volume 11 - Campus Facilities

11 01 Physical Plant Maintenance and Sanitation
11 03 Key Control
11 04 Lake Pamela West Campus
11 05 Selecting Professional Services
11 06 Pre Qualification of Contractors for Educational Facilities Construction
11 07 Changes in Construction After Award of Contract
11 08.1 Temporary Use of Rooms or Campus Facilities
11 08.2 College Facilities Non College Use O

Notices of Rule Development

2020 Notices of Rule Development

6Hx28: 1-03 Meetings of the District Board of Trustees (published 11/17/2020)
6Hx28: 2-08 Accommodations of Religious Observances by Students (published 07/29/2020)
6Hx28: 3D-06.2 Fitness for Duty (published 07/29/2020)
6Hx28: 3E-05.2 Ethical Conduct and Performance (published 07/29/2020)
6Hx28: 6-10 Scholarships (published 1/28/2020)

2020 Notices of Rule Adoption

6Hx28: 1-03 Meetings of the District Board of Trustees (published 11/17/2020)

2020 Notices of Rule Repeal

None

2020 Adopted Policies

6Hx28: 1-01 Organization, Authority and Location (06/24/2020 Board meeting)
6Hx28: 1-02 General (06/24/2020 Board meeting)
6Hx28: 1-03 Meetings of the District Board of Trustees (06/24/2020 Board meeting)
6Hx28: 1-04 Rules of Procedures for Meetings of the District Board of Trustees (06/24/2020 Board meeting)
6Hx28: 1-05 Officers and Their Duties (06/24/2020 Board meeting)
6Hx28: 1-06 Powers and Duties of the President of the College (06/24/2020 Board meeting)
6Hx28: 1-07 Valencia College-Wide Faculty Association (06/24/2020 Board meeting)
6Hx28: 1-08 College Accountability Process (06/24/2020 Board meeting)
6Hx28: 1-09 Policy Development and Review (09/23/2020 Board meeting)
6Hx28: 1-10 Policy Against Improper Activities; Whistleblower Protection (06/24/2020 Board meeting)
6Hx28: 1-11 Indemnification (06/24/2020 Board meeting)
6Hx28: 1-13 Review and Amendment of Governance Policies (06/24/2020 Board meeting)
6Hx28: 2-03 Animals on Campus (2/26/2020 Board meeting)
6Hx28: 4-07 Academic Progress, Course Attendance and Grades, and Withdrawals (2/26/2020 Board meeting)

2020 Repeals

6Hx28: 4-15 Offering Continuing Professional Education (Noncredit) Courses on a One-Time Basis (2/26/2020 Board meeting)

2019 Notices of Rule Development

6Hx28: 1-09 Policy Development and Review (published 12/17/2019)
6Hx28: 5-05 Vehicle Use for College Business (published 3/26/2019)
6Hx28: 8-02 Admissions (published 10/23/2019)

2019 Notices of Rule Adoption

None

2019 Notices of Rule Repeal

None

2019 Adopted Policies

6Hx28: 2-02 Workplace Accommodations for Applicants and Employees (12/11/2019 Board meeting)
6Hx28: 3C-01.5 Emergency Management: Emergency or Disaster Work Assignments and Compensation (6/26/2019 Board meeting)
6Hx28: 3D-06.1.1 Parenting Leave (4/24/2019 Board meeting)
6Hx28: 3D-06.3 Workers' Compensation and Illness or Injury in Line of Duty Leave (12/11/2019 Board meeting)
6Hx28: 3D-09 Court Related Leave (6/26/2019 Board meeting)
6Hx28: 3E-04 Acceptance by All Employees of the College (6/26/2019 Board meeting)
6Hx28: 3F-05.2 Abandonment of Position (6/26/2019 Board meeting)
6Hx28: 5-10 Procurement Requirements for Commodities and Services (2/27/2019 Board meeting)
6Hx28: 5-11 College Property Control (6/26/2019 Board meeting)
6Hx28: 8-12 Hazing (10/16/2019 Board meeting)
6Hx28: 10-01 Reporting Incidents, Accidents, and Injuries (12/11/2019 Board meeting)

2019 Repeals

6hx28: 3C-12 Retirement Incentive Programs (7/1/2019 automatic repeal)
6Hx28: 6-01.3 Expenditures (2/27/2019 Board meeting)

2018 Notices of Rule Development

6Hx28: 4-07 Academic Progress Course Attendance and Grades and Withdrawals (published 3/5/2018)
6Hx28: 8-07 Student Club and Organizations (published 7/14/2018)
6Hx28: 11-07 Changes in Construction After Award of Contract (published 9/10/2018)

2018 Adopted Policies

6Hx28: 1-12 Educational Affordability (10/24/2018 Board meeting)
6Hx28: 3B-02 Pre-Employment Screening & In-processing of New Employees (5/23/2018 Board meeting)
6Hx28: 3C-07 Employee, Dependent, and Program Development Funds (5/23/2018 Board meeting)
6Hx28: 3D-02 Leaves of Absence (12/12/2018 Board meeting)
6Hx28: 3D-03 Total Rewards: Vacation, Sick and Personal Leave for Full Time Employees (12/12/2018 Board meeting)
6Hx28: 3D-11 Education & Professional Development for Staff & Administrators (5/23/2018 Board meeting)
6Hx28: 3D-12 Sabbatical Leave for Tenured Faculty (5/23/2018 Board meeting)
6Hx28: 3D-13 Domestic Violence Leave (12/12/2018 Board meeting)
6Hx28: 3E-05.2 Ethical Conduct & Performance (2/28/2018 Board meeting)
6Hx28: 3E-09 Employee Dispute Resolution (12/12/2018 Board meeting)
6Hx28: 3F-02 Terminal Pay for Full Time Employees (12/12/2018 Board meeting)
6Hx28: 5-02 Speech, Expression, and Commercial Activity on College Property (9/12/2018 Board meeting)
6Hx28: 10-2 Trespass Warning/Arrest (9/12/2018 Board meeting)

2018 Repeals

6Hx28: 3C-1.5 Absence of a Professor from Class (12/12/2018 Board meeting)
6Hx28; 3C-09 Waiver of Matriculation or Tuition Fees for Spouses and Dependents of Faculty and Staff (5/23/2018 Board meeting)
6Hx28: 3D-04 Sick Leave (12/12/2018 Board meeting)
6Hx28: 3D-07.1 Leave for Personal Reasons (12/12/2018 Board meeting)
6Hx28: 3D-07.2 Personal Leave Without Pay (12/12/2018 Board meeting)
6Hx28: 7B-05 Human Resources Record Information (10/24/2018 Board meeting)
6Hx28: 10-03 Fire of Other Emergency (12/12/2018 Board meeting)

Thanksgiving Break

Office of Policy and General Counsel