Rules of the Road
Access to Information Resources
All personnel (faculty, staff, and students) must acquire a user id and pass word
before accessing Valencia College information resources. This access is approved by
representatives of the information resource owner and processed through the Office
of Information Technology. This access is reviewed at least annually to ensure that
it is still valid. When the access is no longer valid, the Office of Information
Technology terminates it.
Access to Confidential/Sensitive Information
Access to confidential and sensitive information is restricted to individuals
who are authorized by owners on a strict "need to know" basis. Owners of confidential
and /or sensitive information are responsible for classifying the data. Resources
containing this information should be clearly marked. Managers should be aware of
which personnel are in positions of special trust.
Use of Valencia Community College Information Resources
Valencia College information resources provided to faculty, staff, and students
are owned by Valencia College and are to be used for College related activities only.
Resources are not to be used for commercial purposes and/or personal financial gain
or for any other non-university-related activities. When off-site Valencia College
terminals are used to access University information resources, their operation must
be only for university business. At no time should Valencia College information resources
be used to disrupt, damage, degrade, or obstruct systems/networks. University resources
should not be used to gain unauthorized access to systems, subvert restrictions associated
with computer accounts, or obtain additional resources. Users are responsible for
their own individual accounts and should never make them available to others. User
IDs and passwords exist for account protection and should not be compromised.
Email
Email should be considered the same as printed communication and should meet the
same standards of taste, professionalism, accuracy and legality that are expected
in printed communication. Fraudulent, harassing, threatening or libelous messages
should not be transmitted and personal or sensitive information about individuals
should not be posted without their consent. Junk mail (e.g. random mail, chain letters,
etc.) is unacceptable. All messages must correctly identify the sender. If you are being harassed via email, immediately notify the Office of Information Technology.
It is not the intent of the University to monitor email in the absence of policy or
law violations. Email is subject to disclosure to third parties under the Florida Sunshine Law or through
subpoena or other processes.
Copyright
Copyrighted material includes, but is not limited to, software, audio recordings,
video recordings, photographs and written material. Copyright policy can be complex
and fairly confusing but the following general guidelines apply to Valencia College:
Software licensed to the university may be copied only if explicitly authorized by the software developer.
Copying software licensed to the University onto a personal home computer must be expressly authorized in the license agreement.
Multiple use over a network must also be specifically authorized in the license agreement.
Users must have permission to access, copy, or transport data maintained by other University users.
Faculty, staff, and students may not use unlicensed or unauthorized copies of software on University-owned computers.
Please refer to the Valencia College IT policies for more information.