Faculty Incentive Plan (FIP) Timeline and Resources


Timeline of Cycle deadlines for 2023-2025

  • Create and submit plan to Dean by June 1, 2024
  • Dean approval of plan must be received by June 30, 2024
  • Monitor and submit documentation to your dean for approval by June 1, 2025
  • Dean approval of plan completion and confirmation of documentation must be received by June 30, 2025

Each step in the timeline will result in an email confirming that a specific action was taken, so be sure to look for this confirmation as your record of submission.

Making Changes/Updates throughout the Cycle

Please note that while in the tool, selecting to make a change/ revision to your plan at any time will send you back a step in the process, requiring approval of your dean. An email confirmation detailing this action will be sent to the faculty member.

Example: I have submitted my plan but my Dean has declined an activity in my plan.
The FIP tool does not allow you to make edits to an activity, you will have to click Plan Change/ Revision and re-add the activity with the correct information. You will have to resubmit your entire plan to your dean for approval. Use this video guide to assist in making this revision to your plan's activities. The declined activity will still appear as an historical reference but the new activity will be added.

Example: I have not submitted my plan and want to edit one of the activities.
As you add activites into your plan, there is an accessible Remove An Activity button located under the Pending Dean Review activities box. By selecting the checkbox next to the activity you want to remove and clicking the remove an activity button, you are able to remove as many activites before submitting for approval. Use this video guide to change your activity before you submit. Once you submit for approval you are unable to remove the activities originally sent, but can only revise plan and add corrected activity.

Example: I added my documentation but I cannot submit
Submitting documention for a HIP and/or PD Plan is only accessible once your plan has been approved by your dean. Upon approval you will have access to Document my HIP or Document my PD Plan buttons. If you choose to make any updates to your activites, remember you will need your dean to approve these activities again, prior to being able to submit documentation. Use this video guide to help you submit documentation. All documentation must be entered in the tool for all plans before you are able to submit to your dean. Once submitted, if you realize you need to make a change, you will need to contact your dean to have them decline the documentation and therefore send it back to you for revision. You will need to resubmit again to continue the approval process.

  • Documenting a HIP: Review all requirements prior to entering data. Keep a file of your responses to all questions and documentations, such as a word document, the FIP Tool is timed to your Atlas login and does not save as you go. If you add all of your HIP documentation and want to revise it by clicking the Document my HIP button again, you will not be able to access the previously saved documentation.
  • Documenting a PD Plan: Review all requirements prior to entering data. If PD courses were completed at Valencia, your transcript should reflect this course completion and therefore no attachment of your transcript is necessary. The total amount of PD hours documented must match the total within the PD plan level you selected before you will be able to submit documentation.

Example: My dean approved my plan but I want to select a different plan.
Once a plan has been approved, you are only able to select a lower level plan, you cannot upgrade to a higher level plan.
If you originally selected PD Plan Level 1, you cannot change to a PD Plan Level 2 or add on the HIP Plan
If you originally selected a HIP and PD Plan Level 2 combination, you may select to change to a HIP Only or PD Plan level 1.

Example: The PD course I added to my plan was canceled.
When documenting your plan, if a course is no longer available and cannot be added as completed in your documentation, you must select Plan Change/Revision and revise the courses listed by adding a new course/activity in it's place and resubmit your plan again for approval. Upon approval of your revised plan, document the unavailable course with a comment for it's unavailability. Remember it will stay on your plan's screen but will not be counted towards your plan. This video guide will show you how to make changes after your dean has approved.

 

High Impact Practice (HIP) Plan Resources

Learn the concepts of evidence-based, high impact practices and explore the elements of the SoTL process by registering for one of the courses below:

*Coming soon, our bi-annual SoTL Colloquium providing you an opportunity to share your previous HIP Plans alongside your Valencia College colleagues. More information about the Colloquium dates and the invitation to present your plans and research will be shared through the Grove.