Contracts
Valencia College's standard contract templates are provided for your convenience. In most instances, when suppliers are providing a service, a contract will be required prior to delivery of service. Departments are encouraged to initiate drafting the contract and send it to The Office of Contracts & Records for processing.
Cover Sheet for Standard Contracts
Independent Contractor Agreement (Used for student related activities)
Special Provisions for Grant related Contracts
Insurance Requirements - Valencia College has established Minimum Insurance Requirements based on the type of services provided. Click here to view: Insurance Matrix
Records Retention
The Office of Contracts & Records oversees the requirements set forth by the State of Florida related to records retention compliance. It is the responsibility of all departments to understand the retention schedule requirements applicable to their areas. While the forms provided below provide guidance, we encourage departments to reach out to The Office of Contracts & Records with questions. The College is currently engaged in evaluating the process and developing a more comprehensive Records Retention Program.
General Information:
- Records Liaison Manual
- Records Liaison Training
- How to Read a Records Guide
- Records Management Guide for Faculty
- Master Liaison List
- FAQ For Records Management
- Disposition List Template
Records Schedule Guides:
- Administrative- General
- Facilities
- Finance- Procurement-Budget-Resource Development
- Financial Aid- Veteran’s Affairs- Scholarships
- Library
- OIT-Marketing
- Operations
- Organizational Development-Human Resources
- Student Related Records- Student Affairs- Academic Affairs
- General Counsel- Compliance & Audit
State of Florida Guides: