Suppliers

Thank you for your interest in doing business with Valencia College!

Important Note to Suppliers

No goods may be shipped nor any services performed without an official Valencia College Purchase Order OR Procurement Card (PCard) number.

All deliveries must be made to the Courier Services department at the respective campus.

Deliveries are accepted daily, Monday Friday, 8:30 a.m. 3:00 p.m.

Please call (407) 582-1447 if you have any questions or need directions.

Contact Manager of Courier Services should you encounter any problems. Larry Fox, Manager Courier Services, (407) 582-1755

Registration

New Suppliers & Profile Updates

Suppliers that have been awarded a contract, or coordinating with a Valencia College department to begin providing goods and/or services are required to complete the Supplier Business Profile Form and  W-9 Form ( Basic Instructions on how to complete W-9 Form). Include the department name and contact person who the supplier is working with. This form is also used to update your business information. International Companies/Individuals are required to complete the W-8BEN Form (provided below) in lieu of the W-9 Form : (Note: When you click on link below, to view, open file in Adobe Reader when prompted). To request updates to your supplier profile (e.g., address, business name), please submit a new Supplier Business Profile Form with the updated information.

 Register

Competitive Solicitations

Valencia College publicly advertises business opportunities subject to competitive solicitation via Valencia's Public Solicitation Portal, hosted by VendorLink. Suppliers interested in notification of bid opportunities are required to register online.

Register

Related Forms

Payments
Payment is made after acceptance, inspection and receipt of goods and services. A Purchase Order is issued to the supplier and reference to the Purchase Order number must be included on all invoices. The College may also use the Procurement Card for payment of low dollar items.

The Accounts Payable Department is solely responsible for the payment of invoices associated with the purchase order. Any questions concerning an invoice should be directed to 407-582-3379. All invoices are to be mailed and/or emailed to:

Valencia College
Accounts Payable Department
P.O. Box 3028
Orlando, Florida
32802-3028

accountspayable@valenciacollege.edu

 

Construction
The College Pre-qualifies Construction Contractors annually in late Spring. Pre-qualification period is from July 1 through June 30th.

 Valencia College Pre-Qualified General Contractors

 Valencia College Architectural and Engineering Guidelines

 Valencia College AIA Document A101- 2007