Reporting Incidents or Injuries

Whether it is a campus vehicle accident, concern for a student’s well-being, theft on campus, medical emergency, or an employee injury, reporting incidents and injuries plays an integral part in properly documenting situations, potentially identifying health and/or safety issues, prioritizing improvements, analyzing trends, and developing prevention and training opportunities. 


When these incidents or injuries go unreported at the College, neither does the important, timely documentation of facts, which may impact potential resources or benefits, investigative opportunities, appropriate action, and/or legal obligations.

Reports should include the following important information:

  • Date and location of incident and/or injury(ies)
  • Name of involved parties and witnesses, as applicable
  • Details of circumstances
  • Statements from involved parties and witnesses, as applicable
  • Details of injury(ies), if applicable, that may include environmental conditions that may have contributed to the accident
  • Other relevant information (i.e. photograph of college property damage, photograph of wet floor relating to an injury report, etc.)

Steps for reporting:

  1. Report the incident and/or injury to Safety and Security Services as soon as possible for completion of a Security Incident Report.
  2. Employees shall notify their direct supervisor or designee of injuries as soon as possible.
  3. If emergency services are first called for an incident or injury, the reporting party or designee shall also immediately contact a representative of Safety and Security Services for the completion of a Security Incident Report. For more information on reporting, see  College Policy 6Hx28:10-01 Reporting Incidents or Injuries.

If an employee injury is reported, the employee may be eligible for applicable workers’ compensation benefits. The goal of workers’ compensation is to ensure that an employee who has a qualifying injury or illness at work:

  • Receives appropriate medical care, if applicable.
  • If applicable, receives lost wages related to the injury/illness when the employee has to be absent from work due to the injury/illness.
  • Can return to employment.

An injured employee may or may not need to seek medical attention. For more information on workers’ compensation, see the  Workers’ Compensation and Illness or Injury In Line of Duty Leave Policy and Workers’ Compensation Frequently Asked Questions.  

For additional information

See  College Policy 6Hx28: 10-01 Reporting Incidents or Injuries.

For questions or additional information, please call the Organizational Development and Human Resources helpline at 407-582-4748 (HR4U) or send an email to HR4U@valenciacollege.edu.

The  Reporting Incidents or Injuries Policy provides guidance to the College community on the process for reporting incidents and injuries to employees, students, interns, contractors, volunteers, or visitors on any of the Valencia campuses or during United States or international travel.   
  
For sensitive circumstances such as victims of a crime, confidential reporting may occur by contacting Safety and Security Services. Please note that based on the information shared, the College may have a legal obligation to report such information to appropriate authorities in accordance with applicable laws, rules or regulations. For more information on confidential reporting procedures.