Business Office

Send an email to: BusinessOffice@valenciacollege.edu.

By phone at 407-582-1365

Virtually through a Zoom session: https://atlas-awpd-prd.valenciacollege.edu/web/home-community/students.

Eligible educational institutions, such as Valencia College, are required to file with the Internal Revenue Service (IRS) and furnish a Form 1098-T to students to assist them in determining eligibility for the American Opportunity Credit or Lifetime Learning Credit. Valencia College does not provide tax advice. Please consult a tax adviser for assistance.

As part of the Enrollment Agreement, students at Valencia College consent to having their 1098-T delivered electronically. Students can receive their 1098-T tuition statement form electronically by logging into your ATLAS account, and clicking on Students Tab. Under Business Office click on IRS Form 1098-T (Electronic Delivery). 1098-T Tuition Statement form will be available by end of January of each year.

• Is there an address on file with Valencia College?

• Did you make payments for qualified tuition and related expenses between January 1-December 31 of last year?

• Were you billed charges for qualified tuition and related expenses between January 1-December 31 of last year?

After checking all of the above, if you still believe you had reportable transactions, please email BusinessOffice@Valenciacollege.edu or call 407-582-1365.

If you are a non-resident alien student and do not have U.S. source income (U.S. scholarships, awards, waivers etc.) that is subject to tax, Valencia College is exempt from issuing a Form 1098-T to you, unless requested. Requests can be made by sending an email to BusinessOffice@Valenciacollege.edu.

If you are eligible for a form 1098-T, after updating your address email BusinessOffice@Valenciacollege.edu and request to update your electronic delivery of your 1098-T. You must update your information by the end of February.

Please review the Form 1098-T and Instructions for Form 1098-T on the IRS website.

Electronic delivery of your 1098-T has been available since 2012.If you need a 1098-T for tax year prior to year 2012, please send an e-mail to BusinessOffice@Valenciacollege.edu to request a copy.

Forms for tax year 2017 and older will be created based on the old reporting method (amounts billed for qualified tuition and related expenses). Forms for tax year 2018 onward will be created based on the new reporting method (payments received for qualified tuition and related expenses).

Due to IRS regulations, you must furnish the school a Tax Identification Number (TIN) for 1098-T purposes. The most common Tax Identification Number is the social security number or the individual tax identification number (ITIN). See “How do I update my address or taxpayer identification number section” for more information.

After updating your TIN, please send an e-mail to BusinessOffice@Valenciacollege.edu and request to update your electronic delivery of your 1098-T.

Go to Atlas 'Students' tab under 'Student Resources' expand the Business Office link and click on IRS Form 1098-T (Electronic Delivery).

In order to receive Form 1098-T in an electronic format, recipient must have access to the internet and have a current/active ATLAS account. To print the statement, recipient must have access to a printer. If you don't have access to a printer, you can visit the Atlas Lab at any campus to log in to the ATLAS and print your statement.

It is imperative that you provide this information as soon as possible to avoid IRS penalties when filing late or for providing an incorrect social security number information (Section 6109 of the Internal Revenue Code).

In order to have your record updated, please provide a copy of your social security card or an application for a replacement card and the Request for Student's Taxpayer Identification Number form. You can either bring the documents in person to an Answer Center or you can mail them to the address shown below. DO NOT email the form as it is not a secure way to transmit personal information. If you have any questions or concerns, please contact 407-582-1507 or e-mail us records_graduation@valenciacollege.edu.

Completed forms may be mailed to:
Valencia College
Records Department
P.O. Box 3028
Orlando, FL 32802-3028

All activities such as Detail of Payments Received, Detail of Amount Billed, Detail of Scholarships or Grants are listed under the electronic Tax Notification page.

• IRS 1098-T Form and Instructions
• IRS Tax Benefits for Education
• IRS Publication 970, Tax Benefits for Education

• Email BusinessOffice@Valenciacollege.edu
• Call 407-582-1365

In previous years, your 1098-T included a figure in Box 2 that represented the qualified tuition and related expenses (QTRE) we billed to your student account for the calendar (tax) year. Due to a change to institutional reporting requirements under federal law, beginning with tax year 2018, we will report in Box 1 the amount of QTRE you paid during the year.

Depending on your income (or your family's income, if you are a dependent), whether you were considered full or half-time enrolled, and the amount of your qualified educational expenses for the year, you may be eligible for a federal education tax credit. (You can find detailed information about claiming education tax credits in  IRS Publication 970, page 9.)

The dollar amounts reported on your Form 1098-T may assist you in completing IRS Form 8863 -- the form used for calculating the education tax credits that a taxpayer may claim as part of your tax return.

Valencia College is unable to provide you with individual tax advice, but should you have questions, you should seek the counsel of an informed tax preparer or adviser.

Below is a blank sample of the 2018 Form 1098-T, that you will receive in January 2019, for your general reference. More information about Form 1098-T

You should use the information on the Form 1098-T in conjunction with your own payment records to complete your individual tax return. If you have questions about how to compute an education tax credit, consult your tax professional or refer to  IRS Publication 970.

On your Atlas account, you can view the description of any holds that you may have. Contact the originating office that placed the hold and speak with them directly. However, you must settle any financial obligations before you will be allowed to register. You can pay online via your Atlas account if your account has not be submitted to a collection agency. If your account has been submitted, you would need to pay the collection agency directly.

Financial related holds are removed from your account over night by paying online through your Atlas account. However, you may also email the Business Office at businessoffice@valenciacollege.edu (Please be sure to include your student identification number in your e-mail) or visit your campus Business Office to have the hold removed from your account.

Please Note: If there is any balance remaining on your account, after the last day to pay, and arrangements have not been made to defer your fees, you are in jeopardy of being deleted from ALL registered course work.

• Pay online through your Atlas account
  Log into Atlas
  Click on Students tab
  Click on Click on Account Summary and Tuition Payment Options Under My Account, click on My account balance
  Click on Submit your Credit Card Payment Online or Sign up for a TIP Payment Plan.
•  
• Mail your payment to address
  Post Office Box 4913, Orlando, Florida 32802. Please allow extra time to insure payment will be received (not postmarked) prior to the last day to pay.
• Pay in person
  Go to any of the Business Office locations. (Once campuses reopen)
• Parents and authorized users
  Go to Valencia ePayment login with your user name and password.

Wait for notification from Valencia before you proceed to pay for your classes. Checks are automatically redeposited by our bank. If the check is returned to us, we will void the initial payment and send you notification that the account must be settled. There will be an additional charge for the returned check added to your account, and you must pay either by credit card or cash. No personal checks will be accepted for payment of this debt.

View the current schedule for payment and refund dates.

In-state fees are $103.06 per credit hour and the out of state fees are $390.96 per credit hour. Any special fees associated with a class are designated by the department and the amount is listed in the college catalog by the course description. You can learn more about the fee schedule by visit our Important Dates page. If you are attempting a class for the third time, you may be charged the full cost of instruction. If your residency needs to be addressed, you must visit the Answer Center for clarification.

All students pay these fees. They are mandated by the State of Florida legislature. Go to http://www.leg.state.fl.us/statutes. Title XLVIII Chapter 1009-23. See #8A (Financial Aid).

All students pay these fees. They are mandated by the State of Florida legislature. Go to http://www.leg.state.fl.us/statutes. Title XLVIII Chapter 1009-23. See #7 (Student Activities).

Valencia College accepts cash, American Express, Discover, MasterCard, Visa, Flywire, money orders and personal checks. Checks must be made payable to Valencia College.

College Cost
Cost of attendance (COA) is an estimate of expenses you might encounter while attending Valencia College. Your COA includes more than just tuition and fees.

You can get that information on your Atlas account, under the Students tab.

To create access for any person a student wishes to pay on his/her behalf, refer to the “Payers Account” instructions under the website Business Office Payments.

If all or part of your tuition is being paid by an approved external agency (ex. Vocational Rehabilitation or Workforce of Central Florida), you must present your current term form of authorization (letter, voucher, etc) within the payment timeframe (see Payments and Refund Dates). If your employer is not an approved agency, they will need to contact Valencia's accounts receivable department to set up an agreement.

It can be requested through any campus Business Office.

Students who register for the first time after payment deadline or dropped for all classes for non-payment will be assessed a $50.00 Late Registration Fee. Important Dates & Deadlines

Visit the Financial Aid Services Office at any campus.

Valencia releases funds approximately fifteen (15) working days after the last day of the Drop/Add period. If a debt is owed to the college, any refund will be applied to that debt, and any remaining refund due will be payable to the student.

Information about anticipated refund dates, can be found at Important Deadlines.

No, to receive a refund you must drop your course(s) on or before the advertised add/drop deadline. If you withdraw from a class you are still responsible for the tuition and fees, and the charges will be reflected on your student account.

Learn more about the refund policy.

In order to be able to offer students a way to conveniently receive refunds electronically, Valencia College utilizes BankMobile Disbursements, a technology solution, powered by BMTX, Inc. to manage refund disbursements. This contract may be found by clicking here.

For more information, visit BankMobile Disbursements.

Third party contracts are an unconditional written guarantee to Valencia College for payment of tuition and fees, and in some instances educational materials and supplies, from an organization (“Third Party Sponsor”) on behalf of a student.

Depending on terms of the contract, some tuition or certain fees may not be covered, so it is important to understand what will be paid under the terms of the third-party contract.  Any difference between the charges assessed and amount covered under the contract must be paid from another source to satisfy the balance due.

For information about Florida Prepaid, please visit the Business Office Florida Prepaid Plan website.

Email accountsreceivable@valenciacollege.edu the written guarantee to pay, typically in the form of a voucher for processing.  Please allow at least five (5) business days to process the voucher.   Refer to the Important Dates and Deadline Calendar for applicable term to ensure that voucher is received at least five days before the payment deadline.

In general, the voucher is an unconditional guarantee promise to pay and should not include eligibility restrictions such as but not limited to course completion, grades, course compliance to declared program major.  If organization requires Valencia to monitor program eligibility, the College reserves the right to not accept company as a third party sponsor, even if your organization was a previous sponsor. Please reach out to accountsreceivable@valenciacollege.edu if you need to discuss the terms of your.

• Student(s) VID
• Student Name
• Term
• Maximum Amount
• Charge restrictions such as late fee or repeat fee

New for Spring term 2022

• Maximum amount for course required instructional materials (books, lab access codes)
• Maximum amount for educational supplies (calculators, computers)

It is most likely that Valencia does not have your current Florida Consumer’s Certificate of Exemption (Form DR-14) on file.  Please send your current tax-exempt certificate to the Accounts Receivable department at accountsreceivable@valenciacollege.edu. 

An invoice will be electronically delivered to the designated email address approximately two months after the beginning of the term. Payment is due upon receipt.  The preferred method of payment is ACH, but checks are also accepted.

• If you are being sponsored by Vocational Rehabilitation, contact your counselor to verify that the authorization form has been submitted to the accounts receivable department at AccountsReceivable@valenciacollege.edu. If the counselor has indicated that the form has been submitted, check the accounts balance page of your Atlas account to check that contract payment has been processed. If you still do not see the credit for vocational rehabilitation that you expect, visit the Business Office or call 407-582-1365.
• If you have a Florida Prepaid College plan, please refer to the Florida Prepaid page for additional information.
• If your sponsoring organization has not established a relationship with the college, a representative will need to submit a  Third Party Contract Letter of Intent as described in the Third Party Sponsor section. Please note that the submission of the Third Party Contract Letter of Intent does not guarantee that organization will become an approved sponsor.

Your counselor should submit your authorization form to Valencia's accounts receivable department to credit your account. Check the account balance page of your Atlas account to ensure proper credit has been given. You may also visit the Business Office at any campus.