Business Office

Send an email to: BusinessOffice@valenciacollege.edu.

By phone at 407-582-1365

Virtually through a Zoom session.

Eligible educational institutions, such as Valencia College, are required to file with the Internal Revenue Service (IRS) and furnish a Form 1098-T to students to assist them in determining eligibility for the American Opportunity Credit or Lifetime Learning Credit. Valencia College does not provide tax advice. Please consult a tax adviser for assistance.

As part of the Enrollment Agreement, students at Valencia College consent to having their 1098-T delivered electronically. Students can receive their 1098-T tuition statement form electronically by logging into your MyVC account, and clicking on Tools. Under My Finances click on IRS Form 1098-T (Electronic Delivery). 1098-T Tuition Statement form will be available by end of January of each year.

• Is there an address on file with Valencia College?

• Did you make payments for qualified tuition and related expenses between January 1-December 31 of last year?

• Were you billed charges for qualified tuition and related expenses between January 1-December 31 of last year?

After checking all of the above, if you still believe you had reportable transactions, please email BusinessOffice@Valenciacollege.edu or call 407-582-1365.

If you are a non-resident alien student and do not have U.S. source income (U.S. scholarships, awards, waivers etc.) that is subject to tax, Valencia College is exempt from issuing a Form 1098-T to you, unless requested. Requests can be made by sending an email to BusinessOffice@Valenciacollege.edu.

Electronic delivery of your 1098-T has been available since 2012. If you need a 1098-T for tax year prior to year 2012, please send an e-mail to BusinessOffice@Valenciacollege.edu to request a copy.

Forms for tax year 2017 and older will be created based on the old reporting method (amounts billed for qualified tuition and related expenses). Forms for tax year 2018 onward will be created based on the new reporting method (payments received for qualified tuition and related expenses).

Go to MyVC.Click on Tools.Under My Finances click on IRS Form 1098-T (Electronic Delivery).

In order to receive Form 1098-T in an electronic format, recipient must have access to the internet and have a current/active MyVC account. To print the statement, recipient must have access to a printer. If you don't have access to a printer, you can visit First Stop (formerly Answer Center) at any campus to log in to the MyVC and print your statement.

If you do not have an active MyVC account, please visit Virtual Business Office. Be prepared to have your camera on and a copy of your government issued photo ID ready.

Per IRS regulations, any student who does not have a valid Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN) must be notified of the method in which to correct their SSN or ITIN. If you have obtained your valid SSN or ITIN. For more information see the FAQ titled "The Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN) on my Form 1098-T is missing or incorrect. What action should I take?"

The deadline to provide your SSN or TIN is December 31 of the tax year being reported. For students who do not have an SSN or ITIN on file by December 31, the Form 1098-T may be generated with the SSN field left blank, and this information will be reported to the IRS. Failure to provide a valid SSN or ITIN may result in the IRS assessing a penalty or requiring repayment of any education credits claimed.

In order to have your record updated, please provide a copy of your social security card or an application for a replacement card and the  Request for Student's Taxpayer Identification Number form. You can either bring the documents in person to First Stop (formerly Answer Center) or you can complete and submit the online form. DO NOT email the form as it is not a secure way to transmit personal information. If you have any questions or concerns, please contact 407-582-1507 or e-mail us records_graduation@valenciacollege.edu.

To complete and submit the form click here.

Box 1 (“Payments received for qualified tuition and related expenses”) of your 1098-T displays the net amount of payments received during the tax year (January – December) that were required as a condition of your enrollment and attendance. To “qualify,” payments must relate to an academic period for which fees are due and payable during the tax year and for which instruction begins no later than March of the following tax year.

Box 2 (“Amounts billed for qualified tuition and related expenses”) is blank because of the recent IRS requirement to change reporting methods starting with the 2018 tax year. All institutions are required to report payments in Box 1.

Box 3 (“Check if you have changed your reporting method"). No required for the current year.

Box 4 (“Adjustments made for a prior year”) will show any refunds during the current year for payments of “qualified tuition and related expenses” reported on a 1098-T for a prior tax year. 

Box 5 (“Scholarships or grants”) reflects financial aid and scholarships made to the student during the tax year.

Box 6 (“Adjustments to Scholarships or grants for a prior year”) shows an amount if “scholarships or grants” that were reported on a 1098-T for a prior year were subsequently reduced in the current tax year.

Box 7 if checked, indicates that “payments received” in Box 1 include payments for terms that start in the first three months of following tax year (i.e. Spring).

Box 8 if checked, indicates that you were considered to be “enrolled at least half-time” for one or more quarters during the tax year. When the box “at least half-time” is checked it means that you were enrolled in 6 or more credit for any semester.

Box 9 (“Check if a graduate student”) is blank because Valencia College does not offer a graduate degree.

Box 10 (“Ins. Contract reimb./refund”) is blank because Valencia College is not an insurer.

• IRS 1098-T Form and Instructions
• IRS Tax Benefits for Education
• IRS Publication 970, Tax Benefits for Education

• Email BusinessOffice@Valenciacollege.edu
• Call 407-582-1365

In previous years, your 1098-T included a figure in Box 2 that represented the qualified tuition and related expenses (QTRE) we billed to your student account for the calendar (tax) year. Due to a change to institutional reporting requirements under federal law, beginning with tax year 2018, we will report in Box 1 the amount of QTRE you paid during the year.

Depending on your income (or your family's income, if you are a dependent), whether you were considered full or half-time enrolled, and the amount of your qualified educational expenses for the year, you may be eligible for a federal education tax credit. (You can find detailed information about claiming education tax credits in  IRS Publication 970, page 9.)

The dollar amounts reported on your Form 1098-T may assist you in completing IRS Form 8863 -- the form used for calculating the education tax credits that a taxpayer may claim as part of your tax return.

Valencia College is unable to provide you with individual tax advice, but should you have questions, you should seek the counsel of an informed tax preparer or adviser.

Below is a blank sample of the 2018 Form 1098-T, that you will receive in January 2019, for your general reference. More information about Form 1098-T

You should use the information on the Form 1098-T in conjunction with your own payment records to complete your individual tax return. If you have questions about how to compute an education tax credit, consult your tax professional or refer to  IRS Publication 970.

On your MyVC account, you can view the description of any holds that you may have. Contact the originating office that placed the hold and speak with them directly. However, you must settle any financial obligations before you will be allowed to register. You can pay online via your MyVC account if your account has not be submitted to a collection agency. If your account has been submitted, you would need to pay the collection agency directly.

Please Note: If there is any balance remaining on your account, after the last day to pay, and arrangements have not been made to defer your fees, you are in jeopardy of being deleted from ALL registered course work.

• Pay online through your MyVC account
  Log into MyVC 
  Click on Tools
  Click on Account Summary and Tuition Payment Options Under My Finances
  Click on Submit your Payment Online
  or Sign up for a TIP Payment Plan (available only during specific times each term).
•  
• Mail your payment to address
  Post Office Box 4913, Orlando, Florida 32802. Please allow extra time to insure payment will be received (not postmarked) prior to the last day to pay.
• Pay in person
  Go to any of the Business Office locations.
• Parents and authorized users
  Go to Valencia ePayment login with your user name and password.

Wait for notification from Valencia before you proceed to pay for your classes. Checks are automatically redeposited by our bank. If the check is returned to us, we will void the initial payment and send you notification that the account must be settled. There will be an additional charge for the returned check added to your account, and you must pay either by credit card or cash. No personal checks will be accepted for payment of this debt.

View the current schedule for payment and refund dates.

In-state fees are $103.06 per credit hour and the out of state fees are $390.96 per credit hour. Any special fees associated with a class are designated by the department and the amount is listed in the college catalog by the course description. You can learn more about the fee schedule by visit our Important Dates page. If you are attempting a class for the third time, you may be charged the full cost of instruction. If your residency needs to be addressed, you must visit the First Stop (formerly Answer Center) for clarification.

All students pay these fees. They are mandated by the State of Florida legislature. Go to http://www.leg.state.fl.us/statutes. Title XLVIII Chapter 1009-23. See #8A (Financial Aid).

All students pay these fees. They are mandated by the State of Florida legislature. Go to http://www.leg.state.fl.us/statutes. Title XLVIII Chapter 1009-23. See #7 (Student Activities).

Valencia College accepts cash, American Express, Discover, MasterCard, Visa, Flywire, money orders and personal checks. Checks must be made payable to Valencia College.

College Cost
Cost of attendance (COA) is an estimate of expenses you might encounter while attending Valencia College. Your COA includes more than just tuition and fees.

You can get that information on your MyVC account, under the Students tab.

To create access for any person a student wishes to pay on his/her behalf, refer to the “Payers Account” instructions under the website Business Office Payments.

If all or part of your tuition is being paid by an approved external agency (ex. Vocational Rehabilitation or Workforce of Central Florida), you must present your current term form of authorization (letter, voucher, etc) within the payment timeframe (see Payments and Refund Dates). If your employer is not an approved agency, they will need to contact Valencia's accounts receivable department to set up an agreement.

It can be requested through any campus Business Office.

Students who register for the first time after payment deadline or dropped for all classes for non-payment will be assessed a $50.00 Late Registration Fee. Important Dates & Deadlines

Visit the Financial Aid Services Office at any campus.

Valencia releases funds approximately fifteen (15) working days after the last day of the Drop/Refund Deadline. If a debt is owed to the college, any refund will be applied to that debt, and any remaining refund due will be payable to the student.

Information about anticipated refund dates, can be found at Important Deadlines.

No, to receive a refund you must drop your course(s) on or before the advertised Drop/Refund Deadline. If you withdraw from a class you are still responsible for the tuition and fees, and the charges will be reflected on your student account.

Learn more about the refund policy.

In order to be able to offer students a way to conveniently receive refunds electronically, Valencia College utilizes BankMobile Disbursements, a technology solution, powered by BMTX, Inc. to manage refund disbursements. This contract may be found by clicking here.

For more information, visit BankMobile Disbursements.

Third party contracts are an unconditional written guarantee to Valencia College for payment of tuition and fees, and in some instances educational materials and supplies, from an organization (“Third Party Sponsor”) on behalf of a student.

Depending on terms of the contract, some tuition or certain fees may not be covered, so it is important to understand what will be paid under the terms of the third-party contract.  Any difference between the charges assessed and amount covered under the contract must be paid from another source to satisfy the balance due.

For information about Florida Prepaid, please visit the Business Office Florida Prepaid Plan website.

Email accountsreceivable@valenciacollege.edu the written guarantee to pay, typically in the form of a voucher for processing.  Please allow at least five (5) business days to process the voucher.   Refer to the Important Dates and Deadline Calendar for applicable term to ensure that voucher is received at least five days before the payment deadline.

In general, the voucher is an unconditional guarantee promise to pay and should not include eligibility restrictions such as but not limited to course completion, grades, course compliance to declared program major.  If organization requires Valencia to monitor program eligibility, the College reserves the right to not accept company as a third party sponsor, even if your organization was a previous sponsor. Please reach out to accountsreceivable@valenciacollege.edu if you need to discuss the terms of your.

• Student(s) VID
• Student Name
• Term
• Maximum Amount
• Charge restrictions such as late fee or repeat fee
• Maximum amount for course required instructional materials (books, lab access codes)
• Maximum amount for educational supplies (calculators, computers)

It is most likely that Valencia does not have your current Florida Consumer’s Certificate of Exemption (Form DR-14) on file.  Please send your current tax-exempt certificate to the Accounts Receivable department at accountsreceivable@valenciacollege.edu. 

An invoice will be electronically delivered to the designated email address approximately two months after the beginning of the term. Payment is due upon receipt.  The preferred method of payment is ACH, but checks are also accepted.

• If you are being sponsored by Vocational Rehabilitation, contact your counselor to verify that the authorization form has been submitted to the accounts receivable department at AccountsReceivable@valenciacollege.edu. If the counselor has indicated that the form has been submitted, check the accounts balance page of your MyVC account to check that contract payment has been processed. If you still do not see the credit for Vocational Rehabilitation that you expect, pease email AccountsReceivable@valenciacollege.edu.
• If you have a Florida Prepaid College plan, please refer to the Florida Prepaid page for additional information.
• If your sponsoring organization has not established a relationship with the college, a representative will need to submit a  Third Party Contract Letter of Intent as described in the Third Party Sponsor section. Please note that the submission of the Third Party Contract Letter of Intent does not guarantee that organization will become an approved sponsor.

Your counselor should submit your authorization form to Valencia's Accounts Receivable Department at AccountsReceivable@valenciacollege.edu to credit your account. Check the My Account Balance page of your MyVc account to ensure proper credit has been given. You may also visit the Business Office at any campus.