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Last Updated: 02/06/2023 12:00 PM
 

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Paid Parenting Leave

So, you are going to be a parent!

Congratulations! Paid parenting leave is provided to eligible full-time employees for the purpose of recovery from the birth of a child and/or for activities related to the care and well-being of their newborn or adopted child under five years of age and is to be used within the first six months following the birth or adoption.

In cases where an employee is eligible for Family and Medical Leave Act (FMLA) leave, the period the employee is placed on paid parenting leave shall run concurrently with FMLA and the period will count toward the 12 weeks of FMLA leave. Paid parenting leave also does not reduce an eligible employee’s accrued balance of any other accrued paid leave such as sick, personal or vacation leave.

If you are thinking of using this Total Rewards benefit, you will need to coordinate paid parenting leave at least 30 days in advance of your leave to collaboratively balance your needs and operational needs. 

For eligibility criteria and more information on this type of leave, see the  Paid Parenting Leave Policy and 

Paid Parenting Leave Frequently Asked Questions

When you are ready to finalize your plan, please communicate with your supervisor and contact Organizational Development and Human Resources for next steps at HR4U@valenciacollege.edu or call the HR4U helpline 407-582-4748 (HR4U). 

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Questions?

Contact HR4U

We are happy to help! Contact Organizational Development and Human Resources(ODHR) by phone on the HR4U helpline at 407-582-HR4U (4748). You can also reach us via email below.


Frequently Asked Questions

Paid Parenting Leave

This summary is for informational purposes only and does not supersede College Policy or its implementing procedures. Please consult these documents for more detailed information.

 College Policy 6Hx28: 3D-06.1.1 Parenting Leave

What is Parenting Leave?

Paid parenting leave is provided to eligible full-time employees for the purpose of recovery from the birth of a child and/or for activities related to the care and well-being of their newborn or adopted child under five years of age and is to be used within the first six months following the birth or adoption. This leave does not reduce an eligible employee’s accrued balance of any other paid leave such as sick, personal or vacation leave. If applicable, this leave shall run concurrently with Family and Medical Leave Act (FMLA) leave, and, in cases where an employee is eligible for FMLA leave, the period the employee is placed on paid parenting leave will count toward the 12 weeks of FMLA leave.


Who is eligible for parenting leave?

A full-time employee who has been employed by the College for at least one continuous year based on his or her category in a regular position is eligible for paid parenting leave. Please note that part-time employees and employees in temporary or grant positions are not eligible.

A continuous year is defined as any rolling 12-month period measured backward from the start date of the parenting leave.

An eligible parent is defined as a birth mother, a birth father, a domestic partner or spouse of the birth mother, a domestic partner or spouse of the birth father, an adoptive mother or father or a domestic partner or spouse of an adoptive mother or father. An individual who adopts a spouse or partner’s current child(ren) is not eligible for this benefit.


How much paid parenting leave is offered to an eligible Valencia College employee?

Within a rolling 12-month period, an eligible employee may receive up to a maximum of 30 continuous business days of paid parenting leave to be taken within the first six months following the birth or adoption of a child or event; multiple births (e.g. twins) and simultaneous adoptions are considered one “event.”


How do I apply for paid parenting leave and what supporting documentation do I need to submit?

For information on how to apply for paid parenting leave and required supporting documentation, see
 College Policy: Parenting Leave (3D-06.1.1) policy, Procedure II


I am an employee giving birth, how do FMLA and Paid Parenting Leave work together?

From your baby’s birth date and while under doctor’s care, you can use applicable accrued paid sick leave, sick leave pool (as applicable) and parenting leave. You choose the order of available leave. Once you are released by your doctor or you deplete your available sick leave, sick leave pool and parenting leave, you may use personal leave and vacation leave as specified in your application. You must use all available paid leave as appropriate prior to using unpaid leave. Please contact Organizational Development and Human Resources at HR4U@valenciacollege.edu or 407-582-5000, extension HR4U (4748) to discuss your specific circumstances and how leave may be applied during your absence so you can make an informed decision on how you would like to choose your order of available leave.


How does paid parenting leave work if I have multiple births?

If you are an eligible employee, you can receive up to a maximum of 30 continuous business days of paid parenting leave to be taken within the first six months following the birth of your children. Please note that multiple births (e.g. twins) are considered one “event.”


How does paid parenting leave work if I adopt twins or two siblings at the same time?

Adopting twins or two siblings at the same time is considered one “event,” and you can receive up to a maximum of 30 continuous business days of paid parenting leave to be taken within the first six months following the adoption of a child. Paid parenting leave may begin immediately prior to an adoption with proper documentation and if deemed by the College to be necessary to fulfill legal requirements with respect to the adoption. Please contact Organizational Development and Human Resources at HR4U@valenciacollege.edu or 407-582-5000, extension HR4U (4748) to discuss your circumstances.


How often can I take paid parenting leave?

You may use paid parenting leave for one event in a rolling 12-month period. The first day of paid parenting leave shall establish a 12-month period; a new paid parenting leave period shall not begin until the previous 12-month period has expired.


Can I take paid parenting leave on an intermittent basis?

No; paid parenting leave may not be used intermittently and shall be taken in one continuous period of leave. You may take up to 30 continuous business days of paid parenting leave. In order to use the full paid benefit, you will need to begin your paid parenting leave at least 30 business days prior to the end of the six-month period following a birth or adoption. Any unused paid parenting leave shall be forfeited and considered non-cumulative, non-compensable and non-transferable. Please contact Organizational Development and Human Resources at HR4U@valenciacollege.edu or 407-582-5000, extension HR4U (4748) to discuss your circumstances.

If I only want to use three weeks of paid parenting leave, can I save the remaining balance for next year?

No; upon your return to work following paid parenting leave, any unused paid parenting leave shall be forfeited and considered non-cumulative, non-compensable and non-transferable.


What happens if an official College holiday occurs during paid parenting leave?

You will receive holiday pay in lieu of paid parenting leave, provided you are in a paid leave status the full workday before and the full workday after the official College observed holiday(s) or paid non-duty day(s) in accordance with  College Policy 6Hx28: 3C-01 Total Rewards: Compensation and Hours of Work for Employees of the College.


Will I continue to accrue vacation and sick leave while out on paid parenting leave?

Yes; while on paid parenting leave you will continue to accrue vacation and sick leave in accordance with  College Policy 6Hx28: 3D-03 Total Rewards: Vacation, Sick and Personal Leave for Full Time Employees.


How does paid parenting leave work if both parents work for Valencia College?

If both parents are eligible employees, the combined total of their paid parenting leave may not exceed 45 continuous business days. The parents may elect to combine the total of their paid parenting leave and allocate the total between them, provided that the maximum any eligible employee may receive is no more than 30 continuous business days. The parents may allocate the amount of days in the manner that best suits their needs, but they must give the College advance notice of the allocation they choose through the application form submission. Once leave has started for the birth or adoption of the child, the allocation of days may not be changed.


If I’m marrying someone and I am adopting my new spouse’s children, am I eligible for Paid Parenting Leave?

No; you are not eligible for this benefit if you are adopting your spouse’s or partner’s current child(ren).


How does paid parenting leave work if I give birth and also adopt in the same year?

You may use paid parenting leave for one event in a rolling 12-month period. The first day of paid parenting leave shall establish a 12-month period; a new paid parenting leave period shall not begin until the previous 12-month period has expired.


Does this policy apply to foster children?

No; the benefit only covers birth or adoption.


What happens if I decide not to return to work after my paid parenting leave?

Paid parenting leave is awarded with the express provision that you are expected to continue in full time service at the College for at least six full months after completion of the paid parenting leave. If you decide not to return to work after your paid parenting leave, you may be liable to reimburse the College the gross salary paid to you during the term of the paid parenting leave.


I am planning on requesting leave for the birth of my child using only my available accrued paid leave. Am I obligated to use paid parenting leave?

No; you can opt to decline the use of paid parenting leave. Your choice may not be changed once your leave has started for the purpose of recovery from the birth of a child and/or for activities related to the care and well-being of their newborn or adopted child under 5 years of age.


What if I need additional time off beyond paid parenting leave?

Please contact Organizational Development and Human Resources at HR4U@valenciacollege.edu or 407-582-5000, extension HR4U (4748) to discuss your circumstances and obtain information on any relevant documentation needed to support your leave request beyond paid parenting leave.


What if I have a question that is not covered in this document?

Please contact Organizational Development and Human Resources at HR4U@valenciacollege.edu or 407-582-5000, extension HR4U (4748) to discuss your circumstances.